Administrative Assistant and Office Manager

12 hours ago


Outram, Singapore SODA SINGAPORE PTE. LTD Full time

**Responsibilities will include**:

- Managing a calendar for two principals, as well as joint management of a firmwide calendar along with an admin team.
- Providing administrative support to the executive team.
- Managing high volume inbox and shared inboxes.
- Planning travel arrangements, itineraries, and accommodations for the partners.
- Securing visas and passport updates for principals and tracking visa/passport expiration dates.
- Coordinating and organizing internal and external meetings and follow-up on action items.
- Overseeing the daily operations of our Singapore office, ensuring a well-organized and efficient work environment.
- Acting as the point of contact for office-related inquiries and issues.
- Greeting in-person guests.
- Coordinating dining reservations for investor and management meetings.
- Assisting with one-off and recurring projects and events as needed.
- Maintaining clear and accurate documentation of all administrative processes.

The full-time position will be based in Singapore, with a temporary contract running from 3-6 months. The role could be potentially converted to a full-time role.

**Requirements/Qualifications**:

- 2-3 years related experience.
- Superior communications skills, particularly in written communications.
- Keen attention to detail.
- Self-motivation, with demonstrated achievements in previous academic and work experience
- Comfort interacting with all levels of leadership.
- Ability to work both individually and collaboratively.
- Willingness to think critically, from first principles, and to change your mind based on evidence.
- Advanced knowledge of the Microsoft suite of products (Outlook, Word, Excel) and general technical acumen.

**Job Type**: Contract
Contract length: 6 months

Pay: $2,500.00 - $4,500.00 per month

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Promotion to permanent employee

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: Hybrid remote in Singapore 089844



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