Sales Administrator

2 days ago


Singapore ARKSTACK PTE. LTD. Full time

**Responsibilities**
General Administrative Duties
- Manage office administration, including correspondence, document management, and filing.
- Coordinate employee onboarding and offboarding, ensuring documentation and access rights are properly handled.
- Handle meeting scheduling, travel arrangements, and minute-taking for internal and external meetings.
- Support finance by preparing payment instructions (Maker role), forwarding monthly bank statements, and tracking expense submissions.
- Collect and manage physical mail and communications from external parties.
- Assist in maintaining company records and compliance paperwork.

Sales Administrative Duties
- Prepare and issue sales quotation, standard contracts and service orders in line pricing guidelines.
- Maintain accurate records of all quotations and follow up on pending approvals
- Process and track signed service orders/contracts accurately and efficiently, ensuring all necessary documentation is complete.
- Update and maintain sales reports, dashboards and CRM
Generate weekly/monthly sales performance reports for management review.
- Organize and archive sales contracts, agreements, and supporting documents.
- Ensure compliance with internal approval processes.
- Coordinate with Marketing for campaigns, promotional activities - printing of name cards, brochures etc.

**Requirements**:

- Minimum Diploma or Degree in Business Administration, Management, or related field.
- A minimum of 1-3 years of relevant work experience, with experience in a managed services environment being an advantage.
- Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Slides)


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