Admin Secretary

3 days ago


Singapore URBNARC (PTE.) LTD. Full time

**Admin & Secretarial (80%)**
- In-charge of day-to-day running of the office
- Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.
- Manage office replenishment orders - e.g., Stationery, pantry, name cards, etc.
- Establish office standards, organize office operations and procedures.
- Typing of correspondence
- Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.
- Provide Secretarial support to Design Director
- On boarding & off boarding of staff and related paperwork
- Assist Managers on all recruitment matters.
- On boarding & off boarding of staff and related paperwork
- Submit projects for Design Competitions
- Assist Director to prepare Material for Proposal and Presentations
- Assist Director to prepare Corporate portfolio, proposals, and the various portfolios to present to potential clients
- Maintain records of payments done for Director / Company

**Marketing (20%) (advantage if you possess)**
- Create engaging content for marketing materials, website, and social media platforms.
- Support in Maintaining Website, and update latest photos in portfolio section
- Support in Updating Company Profile and Portfolios in Architect databases
- Design Greeting cards

**Job Requirements**:

- Minimum Diploma in Marketing/Business Management.
- Minimum 3 years of relevant experience in office management and/or 3 years in Marketing in Digital.
- Strong knowledge in Word, Excel, Outlook. Experience in travel bookings and calendaring would be a bonus.
- Strong interpersonal skills with the ability to communicate at all levels and diversity
- Organization abilities, attention to detail and able to multi-task
- Possess a positive and pro-active attitude, resourceful and able to work independently.



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