Assistant Hq Manager
6 days ago
5 years exp
**Roles & Responsibilities**
**JOB RESPONSIBILITIES**:
- To attend Council Meetings and Annual General Meetings
- To handle Operation in property management and asset mgt experiences
- Able to handle portfolio projects
- Able to Oversee and ensure the smooth operations and effective management of the building/estate
- Lead and supervise administrative staff and contractors providing maintenance, security, fire safety and carpark management
- Carry out all maintenance functions and ensure the highest standard expected from the Client and the subsidiary proprietors
- To effective Maintenance Fund collection
- To effective preventive maintenance programs
- To ensure competitive tendering purchase and service contracts
- Assist in insurance claims for any damages to common property if required
- Effective, efficient control expenses
- To recommend budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund
- To ensure compliance with warranties & guaranties
- To ensure satisfactory level of security, cleanliness and housekeeping
- To prepare Minutes of Council Meetings, Minutes of AGM
- To prepare AGM documents
- To ensure that no member of staff take personal advantage of privileged information obtained in the course of business
- To ensure that members of the staff do not conduct himself or herself in a way which might bring the Management Corporation into disrepute
- To ensure compliance with divisional policies
- To plan and carry out preventive building maintenance works for common facilities and properties
- To ensure all resident’s complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately
- To place orders for building maintenance materials and to keep track of its issuance as and when required
- To plan duty roster, affecting replacement and covering of duties for all site staff
- Day to day supervision of the site management staff
- Oversee the security of the building and keep tenants informed of the emergency procedure
- To oversee the administration maintenance contracts
- To ensure all purchase/works orders issued are in order and within the budget allocated
- To prepare all tender documents, agreements, contracts and other legal documents
- To review of property for insurance purpose and recommend sum insured for the various policies
- To recommend annual salary adjustment
- To review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/tender
- To vet all outgoing correspondence and minutes of meetings
- To arrange for annual audit of accounts
- To advise Council if expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement
- To recommend appropriate actions to be taken against defaulters with assistance from solicitors
- Any other duties assigned
**Job Requirement**
- Well versed in BMSMA
- Able to handle stress
- High EQ required
- Pr skills is a must
- Independent person
- Problem solver
- Team leader personality
- Positive attitudes
- At least 8 years experiences required
No information added.
-
Customer Service Executive
6 days ago
Ubi, Singapore Talentvis Singapore Pte Ltd (04C3537) Full time**OTHER INFORMATION** - **Stationed in HQ**: - **Good environment**: - **Monday to Friday**: - **Prefer start immediate** **JOB DESCRIPTION**: - Manage leads by tracking and following up on them - Fix appointment, follow-up through reminder calls, and ensure customer visits the outlet - Handle customers' complaints and queries from all channels and to...
-
Assistant Project Manager
2 weeks ago
Ubi, Singapore One Vogue Pte Ltd Full timeJob Responsibilities: - Attend to maintenance issues during Defects Liability Period (DLP) - Assist in product specification and datasheet preparation - Manage projects, monitor progress, and ensure smooth completion - Coordinate the work of a multidisciplinary workforce, including consultants and external subcontractors - Handle project risk management and...
-
Assistant Executive
4 days ago
Ubi, Singapore Samaritans of Singapore Full timeThe Volunteer Management (VM) Assistant (Asst) Executive is a member of the VM team who supports volunteer-related tasks, mainly training coordination, scheduling,recruitment and volunteer development. He or she works closely with colleaguesin the 24/7 Support Team to ensure the smooth operation of SOS core servicessuch as hotline and care text, with the...
-
Personal Assistant to Managing Director
2 days ago
Ubi, Singapore Home Hedge Pte Ltd Full time**Responsibilities;**: - Minutes Taking - Extensive secretarial/administrative support including but not limited to calendar management, scheduling meetings for various departments - Involve in companies' project plans & campaigns. - Assist in any related stuff the director requires. **Requirements**: - Diploma & Above - Fluent in English & Mandarin -...
-
Ubi, Singapore The Supreme HR Advisory Full time $3,800Description Export Sales Administrator | Lighting and Automation Systems | 5 Days | Up to $3.8k | Ubi Monday – Friday | 9am – 6pm | Ubi Techpark | $2,800 – $3,800 | Industry: Lighting and Automation Systems Responsibilities: Coordinate international sales orders from distributors and agents. Handle export documentation (invoices, packing lists, CoOs,...
-
Assistant Project Manager
11 hours ago
Ubi, Singapore One Vogue Pte Ltd Full time**Responsibilities**: - Assist to manage projects, monitor progress and ensure smooth completion. - Assist to coordinate the works of a multi-disciplinary workforce including consultants, external subcontractors etc. - Handle project risk management and issues escalation. - Ensure safe work procedures and environmental control measures are implemented at...
-
Ubi, Singapore THE SUPREME HR ADVISORY PTE. LTD. Full timeOverview Export Sales Administrator Monday – Friday 9am – 6pm Ubi $2,800 – $3,800Industry: Intelligent Sensor Technology, Lighting and Automation Systems Responsibilities Coordinate international sales orders from distributors and agents. Handle export documentation (invoices, packing lists, CoOs, shipping instructions). Liaise with freight forwarders...
-
Ubi, Singapore THE SUPREME HR ADVISORY PTE. LTD. Full timeOverview Export Sales Administrator | Lighting and Automation Systems | 5 Days | Up to $3.8k | Ubi Monday – Friday 9am – 6pm Ubi Techpark $2,800 – $3,800Industry: Lighting and Automation Systems Responsibilities Coordinate international sales orders from distributors and agents. Handle export documentation (invoices, packing lists, CoOs, shipping...
-
Ubi, Singapore Search Personnel Full time**Position : Indoor Sales or Business Development Executive**: - **Location : Ubi**: - **Working hours : 5 days, Monday-Friday (8.30am to 6.00pm)**: - **Salary (commensurate with experience): Up to $4200 + AWS + Bonus + Medical + Dental/Optical (Cap at$400) + Birthday leave + 14 days annual leave + Group insurance + Transport reimbursement**: -...
-
Assistant to The Chairman
1 week ago
Ubi, Singapore Jade Clover Full timeJob Title: Assistant to the Chairman Location: Ubi Avenue **Qualification/Experience/Skills Required** - Diploma in relevant field or equivalent - 3-4years of relevant working experience as Executive Assistant, Personal Assistant, or similar roles - Outstanding organizational and time management skills - Good MS Office knowledge - Excellent verbal and...
