Administrative Executive

3 days ago

Tiong Bahru, Singapore ACME Focus Pte Ltd Full time

ACME Focus is an accounting firm that assists small and medium-sized enterprises (SMEs) with their accounting needs.

At ACME Focus, we’re not just about balancing books; we’re about balancing work and play If you’re a accounting professional (professional-to-be) looking to make your mark in a dynamic and fun-loving environment, this is the place for you

The job scope covers, including but not limited to, the following:
**Customer Service & Communication**:

- Answer phone calls promptly and professionally, directing inquiries to the appropriate team members.
- Provide courteous and efficient assistance to clients, addressing basic questions or concerns.
- Maintain a positive and professional demeanor in all client interactions.

**Document Preparation & Proofreading**:

- Proofread client reports to ensure accuracy in numerical data, grammar, and formatting before submission.
- Perform tabulations and cross-check calculations for consistency.

**Office Administration**:

- Arrange courier services for outgoing documents and packages.
- Manage procurement of office supplies, including pantry items, water drums, and stationery.
- Organize and maintain hard and soft copy documents systematically for easy access and retrieval.

**Client Coordination**:

- Arrange for both hard copy and digital signatures from clients, ensuring timely completion.
- Send reminders to customers about upcoming deadlines and follow up as needed.
- Assist in managing client relationships by providing timely updates and resolving minor issues.

**Support for Accounting Operations**:

- Assist in preparation and organizing supporting documents for audits, tax filings, and other client-related tasks.
- Update and maintain internal records according to firm standards.
- Handle basic data entry and verify data for accuracy.

**General Administrative Duties**:

- Manage schedules, appointments, and meetings.
- Maintain a clean and professional office environment.
- Perform additional administrative tasks to support the firm’s day-to-day operations.
- Proficiency in Microsoft Excel and Word.
- Strong attention to detail and ability to identify and correct errors proactively.
- Excellent communication and interpersonal skills.
- Good organizational and multitasking abilities.
- Familiarity with office equipment and document management tools.
- At least 2 years of experience in customer service or client-facing roles is an advantage.

Your salary will reflect your experience and qualifications.

We provide ample opportunities for career growth within the company and our partner firms.

**We also prioritize a healthy work-life balance, offering flexibility and support to help our team succeed both at work and in their personal lives.**

We look forward to hearing from you.

**Job Types**: Full-time, Permanent

Pay: $2,500.00 - $3,500.00 per month

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Experience**:

- Administrative experience: 1 year (required)
- Microsoft Excel: 1 year (required)
- Microsoft Word: 1 year (required)

Work Location: In person

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