Administrative Executive

2 weeks ago


Tiong Bahru, Singapore Tzu Chi Foundation Full time $40,000 - $80,000 per year

The Administrative Executive at a Traditional Chinese Medicine (TCM) clinic plays a crucial role in ensuring the smooth operation of the clinic. The job scope typically includes a combination of administrative, pharmacy operational responsibilities.

Job Descriptions:

  • Oversee the inventory of TCM herbs, medicines, and supplies.
  • Ensure that stocks are maintained at optimal levels, monitor expiration dates, and manage procurement processes.
  • Monitor the quality and authenticity of TCM herbs and medicines, adhering to regulatory standards and clinic policies.
  • Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
  • Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
  • Oversee the work of Chinese Medicine Pharmacist and volunteer assistants, ensuring they adhere to protocols and maintain high standards of practice.

  • Conduct or organize training sessions for Pharmacist and volunteer assistants to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.

  • Work closely with TCM practitioners to ensure seamless coordination between prescription, and dispensing.
  • Work closely with the suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.
  • Manage vendor quotations, prepare and submit purchase documents, track monthly documentation, and coordinate with vendors for deliveries

Job Requirements:

  • Minimum Diploma
  • Minimum 2 years of experience in performing administrative work, preferably in the healthcare industry
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Basic understanding of financial and budgeting processes
  • Strong organisation and multitasking abilities
  • Diligent, meticulous, and willing to learn
  • Possess good interpersonal & communication skills
  • Good team player
  • Fluent in Mandarin and English to engage with only Mandarin-speaking clients as well as only English-speaking clients


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