Accounting Executive and Executive Assistant to CEO/md

**Accounting Executive and Executive Assistant**:
**Title**:Account Executive and Executive Assistant to the CEO/MD**:
**Reporting To**:May have a dual reporting structure to Manager - Accounts and CEO/MD**:
**Job Purpose Summary**:
This dual-role position requires a highly organized, meticulous, and proactive professional to manage both the daily financial operations of the company and provide comprehensive executive support to the CEO/MD. The role demands expertise in accounting principles, high-level administrative efficiency, and the ability to operate under pressure with precision.

**Key Responsibilities**:
**Financial & Accounting Management (Account Executive Functions)**:
Maintain daily books of account on an ongoing basis.

Regularly reconcile records of bank and cash transactions and maintain the bank reconciliation statement.Assist in the preparation of the Balance Sheet and Profit & Loss (P&L) statement after the closing of books.Maintain detailed schedules of key accounts for financial audit purposes.Prepare various Management Information System (MIS) reports from accounting records as per Management requirements.
- Verify vendor bills for correctness, and prepare cheques for utilities, taxes, and other payments.Prepare and record customer invoices based on the mandate.Review Debtors outstanding on an ongoing basis and report on overdue balances.Receive and record cheques, cash, and other receipts from customers and other income.Analyze fund balance and prepare documentation for placing bank deposits.Record and ensure proper filing of payment vouchers and vendor bills.Assist with the payment of Advance Tax, TDS payment, and filing TDS returns, as well as Service tax calculation, payment, and filing returns.Prepare a database/repository of new circulars, pronouncements, etc., as applicable.Handle routine financial correspondence.

**Executive & Administrative Support (Executive Assistant Functions)**:
Manage the CEO/MD's diary, business schedules, and calendar, including arranging meetings, conference calls, and booking appointments.

Organize incoming information, keeping abreast of all priorities and events.Schedule and coordinate internal and external meetings, including logistics, hotel requirements, and preparation of meeting material.Organize and coordinate domestic and international travel arrangements, including booking flights, accommodation, and transfers.Prepare agendas and overseas travel itineraries when necessary.Arrange for Visas for the Senior Team.Process expense claims.Handle confidential documents.Handle internal and external queries, coordinating responses/information from across the team.Maintain a database of all contacts and cards.Create and maintain a filing system for the CEO's personal and confidential files.Receive visitors, arrange conference calls, and schedule meetings.Assist clients with hotel and car booking as needed.
**Qualification**

BCom and Graduate

**Work Experience**

5-7 years, preferably in Investment Banking

**Key Knowledge & Expertise**:

- Must be able to **hit the ground running**.
- In-depth **Knowledge of accounting principles and practices**.
- Previous experience in **general accounting**.
- Expertise in **Tally, MS Office (Excel, PowerPoint, Word, Outlook, etc.)**.
- Knowledge of **taxation**and various **accounting packages**.

**Core Skills & Qualities**:

- **Superb communication skills**, both verbal and written, with a good command over English to communicate with Asia-Pacific level colleagues and global counterparts.
- Excellent **organizational skills**and a high degree of **speed and accuracy**in execution of all tasks.
- Strong **problem-solving skills**.
- Ability to work well as part of a **team**.
- Ability to pick up new ideas in a **short time frame**.
- Ability to work **under pressure**and within **tight timelines**.
- Ability to **handle more than one task at a time**.
- **Positive-minded, proactive, and highly motivated**team player.

**Performance Indicators**:
Performance will be assessed based on the following indicators:
Opportunities Identified

Performing within time frameEmploys Tools of the job competentlyAccuracy and Precision of the workEntrepreneurial attitudeReliabilityResponsiveness to Request for serviceInterpersonal SkillsCommunication SkillsAbility to work under pressure

**Requirements**:
As above