Executive Assistant

Join to apply for the Executive Assistant to the CEO role at LionsBot International Join to apply for the Executive Assistant to the CEO role at LionsBot International Ensure the CEO has two hours of focused time daily. Maintain a strict schedule of weekly 1-on-1s with direct reports. Clear and manage the CEO’s inbox daily, drafting and responding to emails on their behalf. Develop, update, and maintain an executive dashboard to track ongoing projects and highlight key trends. Lead and implement special initiatives, such as the “Most Awesome Company” project, by coordinating with cross-functional teams. Guest Relations & Executive Presence Host company visitors and provide guided tours of LionsBot facilities and robot deployment sites. Conduct robot demonstrations, showcasing the latest LionsBot innovations. Networking & Follow-ups Assist with daily follow-up communications (emails, texts, calls) to nurture relationships with talent and key stakeholders. Manage contact information by scanning business cards and sending follow-up messages post-meetings. Event Planning & Execution Organize and coordinate executive events, including budgeting, venue selection, speaker arrangements, and travel logistics. Oversee on-site event execution for retreats, scale-up meetings, and other company gatherings. Prepare and track expense claims, ensuring timely reimbursements for the CEO. Handle miscellaneous administrative duties to streamline the CEO’s workflow. Key Responsibilities Maximize CEO Productivity Ensure the CEO has two hours of focused time daily. Maintain a strict schedule of weekly 1-on-1s with direct reports. Clear and manage the CEO’s inbox daily, drafting and responding to emails on their behalf. Project & Dashboard Management Develop, update, and maintain an executive dashboard to track ongoing projects and highlight key trends. Lead and implement special initiatives, such as the “Most Awesome Company” project, by coordinating with cross-functional teams. Guest Relations & Executive Presence Host company visitors and provide guided tours of LionsBot facilities and robot deployment sites. Conduct robot demonstrations, showcasing the latest LionsBot innovations. Networking & Follow-ups Assist with daily follow-up communications (emails, texts, calls) to nurture relationships with talent and key stakeholders. Manage contact information by scanning business cards and sending follow-up messages post-meetings. Event Planning & Execution Organize and coordinate executive events, including budgeting, venue selection, speaker arrangements, and travel logistics. Oversee on-site event execution for retreats, scale-up meetings, and other company gatherings. Administrative & Paperwork Management Prepare and track expense claims, ensuring timely reimbursements for the CEO. Handle miscellaneous administrative duties to streamline the CEO’s workflow. Qualifications & Experience Bachelor’s degree in Business Administration, Communications, or related field preferred. Proven experience supporting C-level executives in a fast-paced environment. Outstanding organizational skills, with the ability to multitask and prioritize effectively. Strong written and verbal communication skills; ability to draft professional correspondence. Detail-oriented, analytical mindset for report creation and project tracking. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Proficiency in Microsoft Office, project management tools, and Google Workspace. If you have a passion for driving meaningful operational improvements, excel at analytical problem-solving, and thrive in a dynamic scaleup atmosphere, we invite you to join LionsBot and help shape the future of robotics innovation. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Automation Machinery Manufacturing Referrals increase your chances of interviewing at LionsBot International by 2x Get notified about new Executive Assistant to Chief Executive Officer jobs in Singapore, Singapore . 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