Executive Assistant to Director

1 week ago

Singapore VISHUO BIOMEDICAL PTE. LTD. Full time

**Mission of the role: Manage and handle a broad spectrum of business and administrative support responsibilities in order to facilitate the Director's ability to effectively lead the company.**

**Responsibilities**:

- Assist in maintaining up-to-date documentation, manage vendors and customer service agreements.
- Plan & Organize events/ meetings, in charge of procurement of office supplies.
- Corporate secretarial coordination and preparation of corporate secretarial documents for company and regional subsidiaries
- Administration of Legal document and general administration support to the company.
- Coordinate with HODs and other staff on obtaining approvals from the CEO of the holding company for business operational matters.
- Communicate and work closely with other team and monitor the progress on all tasks to ensure that project deadlines are met.
- Work alongside with the Director to oversee the project portfolio and grow sales in this revenue stream.
- Handle confidential matters privy to the Director with discretion and maintain the security of the company data and information.
- Manage the requisition and maintenance of office facilities and equipment, office supplies and pantry supplies.
- Work with account manager for GST submission, yearly income tax submission, IR8A，IR21 for tax clearance and all related report to IRAS.
- Petty cash management, staff reimbursement, CPF submission.
- Liaising with external auditor for financial audit.
- Liaising with corporate secretary to handle Annual Return and all related according to ACRA’s requirement.
- Perform any other duties as and when assigned by the Director.

**Job Requirements & Qualifications**:

- Minimum Diploma in Business Administration/Management/Marketing or any other related discipline
- At least 3 to 5 years of proven experience providing business support to C-level executives
- Excellent written and verbal communication skills in English
- Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment
- A good track record of spearheading projects, from concept to completion
- Highly meticulous and able to work independently within tight timelines
- Takes initiative to get the desired outcomes in cooperation with other teams
- Strong interpersonal skills and able to build relationships with all stakeholders
- Will have to attend occasional meetings in different time zones
- Proficient in Microsoft Office and G-Suite

  • Assistant Director, Finance

    7 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Reporting to the Director, Finance, you will assist in the management of the THE CLIENT accounts, which include the reviewing of financial policies and procedures, management reporting, and have experience in managing finance operations and finance system implementations. You will also assist the Deputy Director, Finance to oversee and review the work done...

  • Events Director Automotive Expo China

    1 day ago

    Singapore Events Director Automotive Expo China Full time

    WHO WE ARE: Join UKi Media & Events (part of CloserStill Media) as we expand our global portfolio into China. Automotive Testing Expo is the world's leading event dedicated to the quality, safety, reliability and durability of vehicles , and is the premier launchpad in China for breakthrough technologies in automotive testing, evaluation and quality...

  • Executive Assistant to Director

    2 weeks ago

    Singapore ONYX SG PTE. LTD. Full time

    Our client, a home-grown commodity trading firm with over 20 years of presence is currently seeking an Executive Assistant to Director. As part of a 2-man team, the Executive Assistant will be responsible for preparation of meeting documents, minutes of meetings and management of sensitive documents. Reporting to the Director, the incumbent will assist with...

  • Executive Assistant to Directors

    2 weeks ago

    Singapore CREDENCE AGENCY MANAGEMENT PTE. LTD. Full time

    Location: Singapore Employment Type: Full-time About the Role We are seeking a highly organised and resourceful Executive Assistant to provide direct support to our Directors. This role requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will ensure the Directors' schedules,...

  • Executive Assistant to Director

    7 days ago

    Singapore ONYX SG PTE. LTD. Full time

    Our client, a home-grown commodity trading firm with over 20 years of presence is currently seeking an Executive Assistant to Director. As part of a 2-man team, the Executive Assistant will be responsible for preparation of meeting documents, minutes of meetings and management of sensitive documents. Reporting to the Director, the incumbent will assist with...

  • Executive Assistant To Director

    2 weeks ago

    Singapore The Florté Group (The Florté | Maison Garden) Full time

    Executive Assistant To Director (Full-Time)Location: 13 Dempsey Road, #01-01/02/06, Singapore Working Schedule: Full-time, 5-day work week. Must be flexible for occasional events or urgent matters. Hybrid flexibility possible after probation Salary Range: $4,500 – $6,000 (Depending on experience)*Immediate or short-notice preferred About Us Maison Garden...

  • Executive Assistant to Director

    2 weeks ago

    Singapore NORMN.IO PTE. LTD. Full time

    **Job Description**: Your duties as an Executive Assistant are including but not limited to the following: - Prepare regular and ad-hoc reports and presentations through data compilation from the system. - Account Servicing for personal/corporate clients - Providing administrative support to Director, which includes manage the Director's calendar, meetings...

  • Assistant Executive Director

    5 days ago

    Singapore SALVATION ARMY, THE Full time

    **About the Job** The Assistant Executive Director (AED) is responsible for day-to-day operations of the Home. Key aspects of this diverse portfolio include support to strategic planning activities, including ongoing quality improvement, leadership in operational planning, priority setting, special projects, employee relations, and oversight monitoring of...

  • Executive Assistant to The Executive Director

    2 weeks ago

    Singapore LABTECHNIC TESTING SERVICES PTE. LTD. Full time

    Job Summary: Labtechnic Testing Services Pte Ltd, renowed for pioneering the use of data to deliver insightful testing outcomes, is on the lookout for a dynamic Executive Assistant. This role is perfectly suited for someone with a solid foundation in chemistry science, paired with a keen sense for data analytics and business acumen. The Executive Assistant...

  • Finance Director

    7 days ago

    Singapore BTI Executive Search Full time

    Executive Search | Accounting, Finance, Human Resources, Legal There is now an exciting opportunity to join a fast-growing B2B digital marketplace company as a Finance Director. With a strong footprint in the industry and an ambitious roadmap ahead, the Finance Director will be part of the leadership team and drive financial excellence, operational...