Administrative Executive

2 days ago

Kallang, Singapore LOGISTICS 9 PTE. LTD. Full time

**Administrative Executive (Business Communications & Operations Support)**

**Company Overview**

Logistics 9 is a Singapore-based trading and export logistics company with operational hubs in Yiwu (China) and Hong Kong. We specialize in sourcing, procurement, quality control, and containerized exports for international clients, particularly in Latin America.

As our business expands, we are seeking a **meticulous, proactive, and resourceful Administrative Executive** who can manage professional business communications and provide operations support to the Director. This role is critical to ensuring smooth coordination with our global partners and freeing up management bandwidth to drive sales growth.

**Key Responsibilities**
- **Business Communications**:

- Ensure communication with clients, suppliers, and forwarders is clear, accurate, and documented.
- Maintain a consistent, professional tone in all correspondence.
- **Excel & Documentation**:

- Prepare, review, and update quotations, sales orders, invoices, and other business documents using company templates.
- Manage and update data in Microsoft Excel, including formulas, formatting, cross-checking, and ensuring data accuracy.
- Generate reports and summaries from spreadsheets to support business decision-making.
- **Operations Support**:

- Coordinate with suppliers, factories, QC teams, and freight forwarders to follow up on shipments and project milestones.
- Track deadlines and ensure all parties are aligned to avoid delays in production and shipments.
- Organize and maintain digital records and filing systems for easy retrieval.
- **Administrative Support**:

- Assist the Director with day-to-day operational tasks and project management.
- Maintain confidentiality in handling sensitive information.
- Identify and recommend improvements to increase efficiency in communication and workflows.

**Requirements**:

- Diploma or Degree in Business Administration, Supply Chain, Communications, or related field.
- **Proficiency in Microsoft Excel is essential** (must be comfortable with formulas, formatting, and structured data handling).
- Excellent command of written and spoken English. Proficiency in Mandarin and/or Spanish will be an advantage.
- Strong organisational skills, with the ability to manage multiple tasks and deadlines.
- Attention to detail, accuracy, and a strong sense of responsibility.
- Ability to work independently with mínimal supervision.
- Positive, professional attitude and willingness to learn.

**Working Hours & Location**
- Monday to Friday: 9:00 am - 6:00 pm
- Saturday: Half-day work-from-home (as required)
- Location: Singapore office (coordination across international time zones may be required)

**Compensation & Benefits**
- Monthly salary**:SGD 3,200 - 4,000**, commensurate with experience.
- Annual leave, medical benefits, and other entitlements as per MOM regulations.
- Opportunities for career growth in an expanding international business.

**Equal Opportunity Statement**

Logistics 9 is committed to fair and progressive employment practices in line with TAFEP guidelines. All applicants will be considered fairly, regardless of age, race, gender, religion, marital status, or family responsibilities.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: $3,200.00 - $4,000.00 per month

Work Location: In person

  • Administrative Executive

    1 week ago

    Kallang, Singapore Cushman & Wakefield Full time

    **Job Title** Administrative Executive **Job Description Summary** **About the Role** - To manage and generate monthly revenue report to Kallang Alive Sports Management Co. Pte Ltd on season and hourly parking transaction/collection from Bank Statement and appointed Car Park Management system report. - Daily settlement report checks for parking (Nets and...

  • Administrative Executive

    1 week ago

    Kallang, Singapore ALPS Group Full time

    Administrative Executive **Job Description & Requirements** - Responsible for submitting monthly promotional forms to distributors - Data preparation, market research - Compile wholesaler / importer / distributor information - Collate sales report and data - Create monthly promotions for each channel based on what have been planned - Submit promotions for...

  • Finance & Administrative Executive/Senior Executive

    2 weeks ago

    Kallang, Singapore Singapore Table Tennis Association Full time $40,000 - $80,000 per year

    Finance & Administrative Executive / Senior ExecutiveAbout UsThe Singapore Table Tennis Association (STTA) is committed to fostering an employee-oriented, high-performance culture that emphasizes quality, continuous improvement, and the ongoing development of a superior workplace. We are currently seeking a suitably qualified and motivated candidate to join...

  • Senior Executive, Administration and Corporate Services

    2 weeks ago

    Kallang, Singapore Singapore Badminton Association Full time $60,000 - $120,000 per year

    Job Title: Senior Executive, Administration and Corporate ServicesLocation: Singapore Badminton Association, OCBC Arena, 5 Stadium Drive, Singapore 397631Job Summary: The Senior Executive, Administration and Corporate Services will manage administration functions and corporate secretarial duties for the Singapore Badminton Association and its group of...

  • Manager – HR

    1 week ago

    Kallang, Singapore NorthLight School Full time

    **Main duties and responsibilities**: - Support school leaders in areas such as preparation of statistical reports, papers, and presentation materials. - Review, update, and present HR policies updates. - Check monthly payroll and additional payments such as bonuses, wage adjustments, incentives, and allowances. - Manage and execute end-to-end process for...

  • Executive

    1 week ago

    Kallang, Singapore Care Community Services Society Full time

    **Position Summary** We are seeking a servant leader who serves with humility, a heart for people, fostering strong relationships through integrity and love to join us as an Executive (Admin & Projects). The Executive (Admin & Projects) is responsible for ensuring the smooth operation of administrative services, Board management, documentation systems, and...

  • Operations Executive

    1 week ago

    Kallang, Singapore Ensign InfoSecurity Full time

    Ensign is hiring ! **Responsibilities**: - Handle administrative tasks such as preparation of meeting minutes, request management, resource clearance, etc - Manage and ensure the respective support and maintenance agreement with third party for the operation are valid - Handle the Assets and license tracking of the operation environment - Prepare monthly...

  • Management Support Executive

    1 week ago

    Kallang, Singapore Care Community Services Society Full time

    Care Community Services Society is called to serve the community and to influence and equip individuals and families for empowered living through all generations. We are looking for individuals to manage and support CCSS office administration and management matters. As a Management Support Executive, the responsibilities are to support in office...

  • Administrator, Facilities

    1 week ago

    Kallang, Singapore NTT DATA Full time

    **Make an impact with NTT DATA** Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive. **Your day at NTT DATA** - The...

  • Executive Secretary

    4 days ago

    Kallang, Singapore GLOBAL SCP MEDICAL SYSTEMS PTE. LTD. Full time

    10 years exp **Roles & Responsibilities** The Executive Secretary must be very proactive and detail oriented. She must have strong work ethics, excellent interpersonal skills, writing and communication skills. A very organized and resourceful person who understand the business' needs and work requirement of the Senior Management Executives in Singapore....