Admin Assistant

1 week ago

Tampines, Singapore RichLand Logistics Services Pte Ltd Full time

**Job Highlights**
- AWS + Variable bonus
- Comprehensive insurance coverage
- 5-days work week (Located near MRT)

**Responsibilities**
- Direct reporting to Fleet Manager
- Close coordination with Internal operations and external workshops on company Vehicles Road Tax, LTA inspection, Summons and Maintenance Scheduling, Breakdown Recovery and MHE respectively
- Monitor and ensure that the routine and need-based maintenance of the vehicles are in conjunction with the drivers daily
- Monitor and manage all VPC, Road Tax, LTA Inspection, COE, Lease Agreement, Season Parking, etc renewal for all related Vehicles & MHE of the company
- Administer and ensure all vehicles relevant documents are in place and update in the System (Log Card, Vehicle Transfer Form, Vehicle and MHE Sales Agreement, etc.)
- Assist the Fleet Manager on tracking the vehicles-wise cost of fuelling, maintenance and other recurring expenses pertaining to running of the Fleet
- Administer the Taking / Handling Over of Vehicles / MHE (Transfer, Lease, New Purchase) with the Operations at sites (if required)
- Generate relevant monthly reports to Finance and Operations
- Verify invoices from external workshops and proper hand over to finance team
- Issue Purchase Order and Perform Goods Receive in SAP System for Fleet related Purchase Orders
- Handle regular public feedbacks and follow up with operations
- Handling of ad-hoc projects assigned by the Fleet Manager as and when needed

**Requirements**:

- A minimum of 1-year relevant working experience preferred (car rental / automotive / fleet industry will be an advantage)
- Knowledge of commercial vehicles and maintenance will be an advantage
- Understanding of basic vehicle maintenance including the ability to identity when major repairs will be an advantage
- Possess excellent interpersonal and communications (both in written and spoken) skills
- Good problem-solving, time management and multitasking abilities
- Resourceful, independent and good level of initiative.

**Salary**: $2,000.00 - $2,300.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)

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