Front Desk
3 days ago
**Key Responsibilities**:
**1. Front Desk Duties**:
- Greet visitors, clients, and vendors in a professional and welcoming manner.-
- Maintain the reception area to ensure it remains organized, tidy, and presentable at all times.- Handle all incoming and outgoing mail and courier deliveries, ensuring timely distribution.
**2. Office Administration**:
- Oversee day-to-day office operations, including pantry supplies, stationery, and office equipment maintenance.- Vendor and Facility Management:
- Liaise with external vendors, building management, and IT service providers.- Handle vendor sourcing, quotation comparison, contract execution, and service quality monitoring.- Manage vendor-related processes such as purchase requests, invoice tracking, and payment submissions.- Ensure all procurement and payment procedures comply with internal control policies.- Employee and Office Support:
- Coordinate company events, team building activities, and office gatherings to foster team engagement.-
- Assist in employee onboarding — preparing welcome kits, arranging seating, and coordinating IT setup.- Help organize staff travel and accommodation when needed.- Provide general administrative and HR support for ad hoc projects, internal documentation, and reporting.
**Requirements**:
- Prior experience in front desk, office admin, or customer service roles preferred- Strong verbal and written communication skills in both English and Chinese- Proficient in Microsoft Office (Outlook, Word, Excel) and basic tech tools- Professional appearance with a friendly and confident demeanor- Highly organized, proactive, and able to multitask with mínimal supervision- Discretion and confidentiality in handling sensitive information- Diploma or above in Business Administration or related fields is a plus
- We are unable to provide work visa sponsorship for this role, Singaporeans and Singapore PRs are encouraged to apply
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