Facilities Coordinator

JLL supports the Whole You, personally and professionally.

Facilities Coordinator (Corporate Office)
Work Dynamics - Integrated Facilities Management

**Location**: Tanjong Pagar
Establish and collaborative relationships with client/ employee

Provide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback, with prompt respond and follow up.

Liaise with vendors, and ensure preventive maintenance has been performed according to schedule

To source and request for service/ repair/ maintenance quotes, and put-up recommendation

Ensure all the service contracts are in place without lapses

Raise purchase order, check, and endorse work completion

Follow up with invoice submission and process

Evaluate vendors performance and upkeep maintenance standard

Track all operation expenses, savings and propose Capex

Conduct site inspections to ensure sites are well maintained

Provide and maintain proper trackers for operation and reporting

Health & safety and security management, implement and ensure compliance and procedure in place

Initiate, facilitate and monitor on sustainability program in the office

Support client’s office internal move and minor move/add/change project

Provide necessary facilities reports (include financial, budgeting, operational, incident, etc.)

Attend to ad hoc facilities tasks, and meetings

Experience
2 years Prior experience in facilities, property management, hospitality, events or related fields preferred.

Knowledge of local occupational health and safety requirements and vendor management for specialized services is advantageous.

Proactive and solution oriented

Demonstrates proactive and professional approach to customer service and stakeholder engagement

Able to interact with a wide range of client staff, including senior levels and support staff

Able to manage conflict and balance between client and JLL requirements

Good presentation skills and possesses strong verbal & written communication skills (English & local language).

Skilled at using positive language

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
- Health insurance