Associate Director, Facilities and Services

**Requirements**:
**Minimum Qualifications**:
At least 10 years relevant local Singapore experience supervising a team, implementing construction projects, and/or managing hotel/hospital/university facilities operations
Degree in architecture, construction, engineering or similar professional qualifications from a recognized university. Registration with the Board of Architects or Engineers would be beneficial
Experience with large institutional or multi national company facilities that have undergone new construction or major building renovation programs preferred
Familiarity with all craft/trade occupations represented by school support personnel
Experience should include a well rounded background including construction and extensive knowledge of Mechanical & Electrical systems, including equipment maintenance and repairs.
Working knowledge of the Workplace Safety & Health Act and the Biz Safe framework would be an advantage
Proficiency in appropriate technology and software solutions (Google suite, Microsoft Project, AutoCAD, etc) is highly desirable

**Personal Attributes and Characteristics**:
**Fluency in English and excellent communication skills**: written, spoken and in presentations
A passion for people management

**Outstanding interpersonal skills**: a good listener with a collaborative management style
Excellent skills of self-management and a track record of self motivation and drive
Excellent analytical skills and good IT proficiency
Possesses honesty, integrity and compassion
Reflective
Professionally credible across all levels of the organization
Ability to develop a sense of community and generate trust with all constituent groups
Strong organizational and proven problem-solving skills
Proven ability to develop and lead talented staff
Ability to think strategically
Cultural sensitivity
Positive work attitude, growth mindset, and initiative

**Knowledge and Experience Capabilities**:
Experience of middle leadership, ideally in a cross cultural environment
Considerable knowledge and experience of M+E systems, building and grounds maintenance and equipment repair.
Knowledge of operational, customer facing systems in a similar environment - Hotel, Large School, university etc.
An understanding of budgetary processes and financial management in large organizations
Knowledge of health and safety frameworks in an education or institutional setting
Knowledge of the role and use of technology to support delivery of services
Understanding of the principles of organizational culture and behavior
Knowledge of human resource development systems and processes
Knowledge of the role and importance of team dynamics within a working environment
Overview
Reporting to the Director of Facilities and Services, this is a highly visible position requiring strong organizational and operational leadership including developing a culture in line with the values of the school.

The Associate Director supports a well maintained, customer-focused environment for all students, faculty, staff, visitors, vendors, property and institutional resources of SAS and ensures the department plays a critical role in emergency preparedness and response.

This position supports, develops and implements systems, policies and processes that serve as the front face for the department, and represents the school and the department to the School community, general public and external agencies.

The Associate Director provides overall leadership for the administrative support and maintenance teams and a range of external consultants and contractors.

**Responsibilities**:
Vision and Strategy

Assists in establishing and leading strategic priorities for the department
Under direction of the Director, sets priorities for needs of the whole community within the framework of the School’s Strategic Plan
Assists the Director in integrating long range capital and maintenance planning activities and will be responsible for the review, updating and implementation of the 15-year asset management plan from planning through construction

Procurement and Vendor Management

Manage the vendor procurement and management practices of the department
Coordinate and monitor the contractor management program Facilities Operations
Implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems
Implement a Preventive and Planned Maintenance programme to minimise maintenance, repair and replacement costs together with minimising the risk of plant failure
Ensure consistency of policies & procedures with regular updating of the portal and that all staff have adequate familiarity with the systems as well as the policies
Implement, comply with and audit all internal management systems, for quality assurance

Risk Management

Assist in the implementation of a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential