Assistant Director, Knowledge

6 days ago


Singapore INTELLECTUAL PROPERTY OFFICE OF SINGAPORE Full time

Great ideas do not discriminate, and anyone can have them. Given the right protection and support, a great idea can become a powerful brand, a transformative technology, an innovative process or design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of intellectual property (IP) experts, IPOS understands better than anyone how important it is to protect ideas and creations for now and for the future. We leverage our deep technical, legal and business expertise to help innovative enterprises grow, through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the ideas of today, into the assets of tomorrow.

The Knowledge & Workspace Department supports the creation, retention and sharing of knowledge critical to IPOS in meeting its organisational goals. It also administers IPOS’s physical and digital workspaces. We are seeking a dynamic and tech-savvy individual to oversee the management of our physical workspace and the delivery of our office programmes and services. If you have a keen eye for detail and a passion for continuous improvement, this role offers the opportunity to collaborate with various teams to optimise our workspaces, systems and processes, ensuring they are user-friendly, efficient, and aligned with our business needs.

**The key responsibilities**:

- Lead the development and execution of workspace planning strategies that align with organisational goals, optimise space utilisation, and adapt to evolving work arrangements.
- Oversee the procurement, implementation, and maintenance of infrastructure, systems, and services to ensure a safe, clean, and conducive work environment.
- Drive the digital transformation, redesigning and delivery of workspace services and processes.Lead the coordination and implementation of workspace programmes such as Workplace Safety & Health (WSH), Business Continuity Planning (BCP), and the GreenGov.SG environmental sustainability initiative.

**We want to hear from you if you**:

- Hold a tertiary qualification, preferably in facilities management, business administration, information systems, or a related field. Having professional certifications relevant to this role is advantageous.
- Bring at least 5 years of working experience in office administration, facilities management and/or project management. Experience in implementing workspace loss prevention, communications and productivity systems and tools is a plus.
- Have a working understanding of principles, best practices and regulations on workplace safety & health, business continuity planning and/or environmental sustainability.
- Have proven experience in business process improvement, technology integration, service design, and/or change management.
- Exhibit excellent written and verbal communication skills, with the ability to collaborate effectively across diverse teams.
- Demonstrate a proactive and flexible approach to work, with strong leadership abilities to manage and prioritise tasks and projects in a dynamic environment.



  • Singapore ASIA PHILANTHROPY CIRCLE LTD. Full time

    This is an opportunity to contribute to the development of Asian philanthropy at both the individual and ecosystem level. The Knowledge Resources Deputy Director will support APC to do so through the following pillars: Research - Design and conduct action-biased research in areas of philanthropy and related areas of work, including thematic areas (e.g....

  • Deputy Director

    2 weeks ago


    Singapore MAS Monetary Authority of Singapore Full time

    The Monetary Authority of Singapore (MAS) is Singapore’s central bank and integrated financial regulator. As central bank, MAS promotes sustained, non-inflationary economic growth through the conduct of monetary policy and close macroeconomic surveillance and analysis. It manages Singapore’s exchange rate, official foreign reserves, and liquidity in the...

  • Assistant Director

    22 hours ago


    Singapore STARFOOD5 PTE. LTD. Full time

    **About Us**: We are a reputable restaurant known for delivering exceptional dining experiences and warm hospitality. As we continue to grow, we are seeking a motivated and experienced **Assistant Restaurant Director**to support our management team in ensuring smooth daily operations and maintaining high service standards. The Assistant Restaurant Director...

  • assistant director

    6 days ago


    Singapore STARFOOD5 PTE. LTD. Full time $60,000 - $120,000 per year

    About Us:We are a reputable restaurant known for delivering exceptional dining experiences and warm hospitality. As we continue to grow, we are seeking a motivated and experienced Assistant Restaurant Director to support our management team in ensuring smooth daily operations and maintaining high service standards.Job Description:The Assistant Restaurant...


  • Singapore SMALLSHOP COMMUNICATIONS PTE. LTD. Full time

    **About Smallshop** Smallshop is a commercial production house based in Singapore. We specialise in delivering top-notch TV commercials and short films, for a diverse portfolio of clients. We are looking for a passionate and proactive Director’s Assistant to support our Directors on commercial projects. **About the Role** **Key Responsibilities** -...

  • Director Assistant

    3 days ago


    Singapore AIVAR EDUCATION PTE. LTD. Full time

    Director Assistant. Who are you: - Diploma/ Degree in any discipline. - Fresh graduates are welcome. - Ability to communicate and write in both languages fluently. (Director is from PRC) - A class 3 driving license will be a bonus. What you do: - Assist director in filing and documentation - Record salient points in a meeting. Or other occasions if...

  • Assistant to Director

    2 weeks ago


    Singapore MQJC TECHNOLOGY PTE. LTD. Full time

    **Responsibilities**: - Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. - Manage Director’s travel arrangements. - Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. - Maintain...


  • Singapore SPACE REALTY PTE. LTD. Full time

    Here’s a comprehensive job description and requirements list for a Personal Assistant (PA) to the Director of a Coliving Company. This role typically involves a mix of administrative, operational, and personal support, with an emphasis on discretion, flexibility, and organization. **Job Title: Personal Assistant to the Director** Location:...


  • Singapore JURONG CENTRE CLINIC PTE LTD Full time

    Medical Director seeking for Personal Assistant preferably with medical knowledge. Duties are: - Schedule meetings and manage calendars - Take accurate and comprehensive notes at meetings - Help with daily time management - Run errands as requested - Plan travel, including flights, accommodation and ground transportation - Coordinate events and speaking...

  • Assistant Director

    2 weeks ago


    Singapore Supreme Court Full time

    **What the role is** - Standing at the apex of what is widely acknowledged as one of the most effective and efficient court systems, the Supreme Court’s mission is to lead the effective administration of justice and to maintain a high standard of judicial administration. We are looking for highly motivated, experienced and committed individuals who are...