Admin and Contract Manager

6 days ago

Singapore PEAK ENGINEERING & CONSULTANCY PTE. LTD. Full time

**MAIN DUTIES AND RESPONSIBILITES -ADMIN AND CONTRACT MANAGER**

Reporting to the top management, the Admin and Contract Manager is responsible for the following duties:
**Principle Duties**

The primary responsibility is to furnish administrative support, ensuring the smooth functioning of the office. A key focus lies in meticulously navigating the tender process, encompassing the meticulous preparation of pricing details and Schedule of Rates (SOR) for thorough review and subsequent submission. Administrative duties are to be executed with precision, maintaining a high standard of quality, and adhering to specified timelines, all while upholding compliance policies. The incumbent is entrusted with safeguarding confidential information, implementing secure measures, and diligently managing pertinent contract documents. The emphasis is on conducting the tender process with precision and efficiency. The scope of work should include but not limited to the following:

- Planning and coordinating administrative procedures and systems and devising ways to streamline the processes
- Liaising with Vendors for administrative and contract matter
- Corporate insurance management
- Spearheading project relating to general office administration
- Business administration and office facilities management
- General Procurement/ Admin
- Manage and control purchase order register
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Recruiting and training personnel and allocate responsibilities and office space.
- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
- Preparing tenders for clients and commercial bids to help bring in new business
- Developing and presenting project proposals
- Meeting with clients to find out their requirements
- Producing plans and estimating budgets and timescales
- Discussing, drafting, reviewing and negotiating the terms of business contracts
- Agreeing budgets and timescales with the clients
- Managing construction schedules and budgets
- Dealing with any unexpected costs
- Attending site meetings to monitor progress
- Acting as the main point of contact for clients, site and project managers
- Working with third parties to ensure that everyone understands their roles and responsibilities
- Making sure construction projects meet agreed technical standards
- Liaising with technical and financial staff, sub-contractors, legal teams and the client’s own representatives
- Overseeing invoicing at the end of a project
- Working on-site and in an office.

**Qualifications**

Relevant tertiary education in Facilities Management, Business Administrative or equivalent.

Relevant experience in contract management or a related field. The number of years required can vary but typically ranges from 3 to 5 years.

Familiarity with the industry or sector in which the organization operates.

Meticulous attention to detail to ensure accuracy in contract creation and management.

Strong organizational skills to manage multiple contracts simultaneously.

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