Regional Accounts Payable Officer

**Job Summary**
- Ensure that all Grant Invoices, for the Asia Pacific Region (except China and Japan), have been approved, correctly entered into the system and are paid on a timely basis.
- Ownership of the end-to-end Grants processing and payment for the Asia-Pacific Region except China and Japan.
- Oversee the batching and scanning of Invoices into Filenet and any other storage device, including off site archive storage.
- Oversee the repatriation of original invoices and original travel and expense reports to local sites in compliance to statutory requirement.
- Ensure that Non-PO Invoices are properly approved and coded prior batching and scanning.
- Asia Pacific Principal Contact for Travel and Expense Queries.
- Make Recommendations for Process Improvements.
- Ownership of the Month end close process/activities for Grants and Travel and Expenses.
- Analyze Cash Forecast vs. Actual spending and prepare the following month’s cash forecast.
- Principal point of contact for Grant Accounts Payable Issues.
- Interact with Internal and External Auditors for Financial and Tax Audits relating to Grant AP.
- Responsible for SOX and Local Tax Legislation Compliance for Grants Processing and Payment

**Job Duties and Responsibilities**
- Oversee the receipt, batching and scanning of invoices received centrally on a timely basis.
- Oversee scanning for Billable Invoices and scanning local documents to tax agents, if needed and to work with Accountants.
- Oversee the repatriation of original invoices and original travel and expense reports to local sites in compliance to statutory requirement.
- Ensure that all Non-PO invoices are properly approved/authorized and coded prior to batching and scanning.
- Ensure that Grant Invoices for Asia Pacific except for Japan and China, are properly approved and coded prior to processing into Peoplesoft FSA
- Ensure timely repatriation of original documents and Travel Expense Reports are accomplished in compliance with statutory requirement.
- Responsible for the correction/adjustment of account strings related to Grants
- Run and complete weekly Grant payment runs using the Peoplesoft FSA
- Process Grant EFT payments through Bank Interface and/or Preformat (Citibank)
- Prepare and/or process statutory/manual cheque payments and Telegraphic Transfers, and ensure authorization of fund release from authorized bank signatories are secured prior to bank cut-off.
- Reconcile Creditors Aged Trial Balance against the Accounts Payable GL Control Account each month for Grants.
- Review Creditors Aged Trial Balance each month and action where necessary.
- Run AP Revaluation for Grants Business Units
- Responsible for Travel and Expense Close
- Responsible for helping resolve Travel and Expense Queries and Issues
- Responsible for tracking and chasing that Travel and Expense Reports and original receipts are submitted to Labcorp Finance Department on a timely manner
- Provide copies of supporting documents required for billing OOP’s to clients when required.
- Respond to accounts payable queries both internally and externally as required.
- Creation of New Grants Vendor in Peoplesoft FSA, and raising a helpdesk ticket for Grants New Vendor Approval and Grants Vendor Modification if any.
- Assist in the month end accruals as required
- Assist in the update of policies and procedures manual for Accounts Payable - Grants.
- Prepare the monthly variance analysis between Cash Forecast and Actual Spending, as well as the preparation of the cash forecast for the following month to ensure that sufficient funds are allocated for vendor and grant payments.
- Act as the principal Accounts Payable contact for Accounts Payable queries and issue resolution as raised by the Covance AP Outsourced Team
- Interact with Internal and External Auditors for Financial and Tax Audits
- Ensure that Asia Pacific Grants Processing is compliant to SOX and local tax legislations
- Make recommendations for process improvements relating to Grants processing and payment, banking, scanning and cash outflow management.
- Provide supervision to support staff when required.

**Education / Qualifications**
- Education:_
- Required: 3-5 years experience minimum working in an accounts payable environment
- Preferred: Knowledgeable in ERP Applications
- Experience:_
- Required: 3 years minimum payable experience including foreign currency transactions
- Preferred:

- Asia Pacific experience
- 3 years minimum experience in using ERP Applications

**Experience / Skills**
- Adaptability
- flexibility; maintaining effectiveness while adjusting to a changing work environment, varying tasks, responsibilities and priorities
- Attention to detail
- total task accomplishment through concern for all aspects of the job involved, no matter how small. As a key transactional function, attention to detail is critically important.
- Self organisation
- working without significant task level supervision is important
- Customer Service Focu