Boarding Executive

Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.

**If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to**

**The Recruitment Officer**
**Hwa Chong Institution**
**661 Bukit Timah Road S 269734**

**Boarding Executive (Facilities Management)**

**Roles**:
As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organizations physical assets to ensure a safe, efficient, and well-maintained environment. Your role will involve managing facilities, coordinating essential services, and addressing operational needs to support the boarding school community effectively. This position requires a strong understanding of facility management principles, excellent communication skills, and the ability to collaborate effectively with various teams and stakeholders.

Â- Supervise the performance of term contractors (e.g., facilities maintenance, cleaning, pest control) within the residential facilities.

Â- Assist the school in implementing preventive and ad-hoc facilities maintenance and housekeeping programs for all buildings and M&E installations, ensuring compliance with statutory and authority requirements.

Â- Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control.

Â- Provide feedback and assist the school in formulating and updating standard operating procedures for routine and preventive maintenance related to facilities, cleanliness, and pest control.

Â- Support the schools sustainability efforts in alignment with national environmental objectives, such as implementing eco-friendly infrastructure improvements, energy-efficient solutions, and waste reduction strategies to ensure sustainable facility operations.

Â- Collaborate with internal stakeholders to develop green initiatives, promote sustainable practices among staff and students, and cultivate a long-term culture of environmental responsibility within the school community.

Â- Assist in apartment inspections, defect rectifications, asset enhancements, and minor improvement works.

Â- Prepare invitations for quotations and tenders related to facilities maintenance and housekeeping.

Â- Review and endorse contractors claims for payment.

Â- Attend monthly contractors meetings and assess their performance.

Â- Source and compile data for the annual budgeting of funds for repairs and improvement programs.

Â- Escalate critical issues, including complaints and requests, to the Reporting Officer for further action and decision-making.

Â- Oversee fire safety and estate security matters.

Â- Perform general administrative duties, including assisting students, parents, and teachers from diverse nationalities as needed.

**Requirements**:
Â- Diploma in Facility Management, Mechanical/Electrical Engineering, or a related field.

Â- At least 3 years of experience in facility management or a related role.

Â- Strong organizational, communication, and interpersonal skills.

Â- Proficiency in data analysis and data-driven problem-solving.

Â- Ability to write clear and concise reports and specifications.

Â- Familiarity with health and safety regulations and sustainability practices.

Â- Possession of a valid Fire Safety Manager (FSM) Certificate is an advantage.

Â- Ability to work independently as well as collaboratively within a team.

Â- Willingness to reside at the boarding school and work night shifts on weekdays and/or weekends is a plus.