Procurement Administrator

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and empower our diverse workforce to grow their careers within CEVA.

CEVA Logistics offers a broad range of end-to-end, customized solutions in both Contract Logistics and Freight Management thanks to our approximately 98,000 employees at more than 1,000 facilities in 160 countries worldwide. With the recent acquisition of the former Ingram Micro Commerce & Lifecycle Services business, we are building one of the world’s leading end-to-end eCommerce service offerings through the dedication and passion of our people—the heartbeat of our organization. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

Review the efficiency and spend of the procurement team with the goals of increasing visibility and enhancing the value of procurement within CEVA Singapore through the optimization of processes, identification of all cost reduction opportunities, mitigation of potential risks and improvement of the quality of supplier products and sustainability.

WHAT ARE YOU GOING TO DO?

Attend to stakeholders' purchase requests from sourcing, negotiations, shortlisting, Purchase Requisition / Purchase Order processing to delivery / invoice matching.

Purchase Requisition creation and follow up with approval route in the Procurement system.

Perform Goods Receipt for all purchase orders in the procurement system

Liaise with end-users and suppliers to resolve any unmatched invoices

Conduct Cost comparison on each purchase request to achieve cost efficiency, and budget reviews with Operations teams and stakeholders.

Negotiate each quote proposal received to ensure cost competitiveness.

Conduct contractual reviews, negotiation, and revision on the clauses to mitigate potential risks before contract finalization. Followed by submission with justifications for management’s approval.

Drive the cost savings initiatives in the best capacity of procurement compliances and policies.

Maintain the PO listing with monthly spending

Report and analyse data of Procurement activities.

Drive spends optimizations and cost management

Carry out supplies and services tender invitation, reviews, negotiations till finalization (Letter of Awards) and transition stages till Go-Live implementation.

Conduct Procurement system training to new users.

Control and compliances of the approval processes and matrices.

Guide systems users in the compliance and report generation

Assist to resolve enquiries on overdue payment from suppliers

Involve in all supply contract negotiations (new or renewal), as assigned by the Supervisor.

Prepare monthly reports and presentation materials for procurement department

Ad-Hoc duties as assigned by the Supervisor

WHAT ARE WE LOOKING FOR?

Degree in Business Administration

Minimum 3 years of experience in procurement in supply chain industry

Meticulous with eye for details and sensitive to figures

Resourceful with a logical and analytical mind

Adaptable to change management and implement process and procedures to meet the changing operating models and market trends / behaviours.

Able to think strategically with strong business acumen.

Strong interpersonal skills and able to interact with all staff of all levels

Good writing and communications skills

Uphold integrity and responsibilities

Team player

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.