Executive, Administration and Procurement

COMPANY DESCRIPTION

Montfort Care will continue to grow our services and enhance our ability to impact more lives. In this connection, we are hiring talent to join our team in our HQ functions, social service support and direct social services.

**_ What We Offer and Who We Are_**_:_

We operate on 5-day work week with options of work arrangements to meet employee needs. At the same time, working in Montfort Care requires people who appreciate that rising to the occasion when needed is equally crucial e.g.: saving a client’s life cannot be dictated by 9am-6pm formula.

Our remuneration package is comprehensive with annual basic salary, 13th month bonus, performance bonus, employee benefits above industry practice. In addition, you will enjoy education/training sponsorship, sabbatical leave, exam/study leave, healthy lifestyle cash benefit, team bonding activities and fireside chats with Montfort Care Leadership Team and multi-disciplinary professional practice leaders.

**_ Work Hard. Play Hard_** defines our work culture.

We are known for being “Chiong” - fast paced and passionate with our mission. We cut through complexity to deliver what matters most to our clients - the people and community whom we serve. You must be able to navigate obstacles and thrive in an environment that is not routine. You do need to enjoy taking on projects and roles that may not be your primary job scope from time to time. We believe that you must be given opportunity to learn and work with others.

We support your learning and professional development. Opportunities are available for employees to rotate into different functions across the organization with career options to meet their ambition and aspiration.

DESIGNATION : Executive, Administration and Procurement

RESPONSIBILITIES

Montfort Care is looking to hire an Executive responsible to manage full spectrum of administrative matters including but not limited to procure-to-pay operations, ensuring processes are in accordance with strategies, policy and procedures.

**Key Role Descriptions/Responsibilities**:

- Develop and implement appropriate processes related to the administration and procure-to-pay strategies for the organisation, and be involved in the sourcing, invitation and monitoring the timeline for evaluation of suppliers' submissions
- Develop the administration & procurement policy and work processes with efficiency and controls in mind, and conduct periodical reviews to ensure its relevance to the organisation and regulations
- Support and manage the day-to-day administrative and procure-to-pay support and operations, annual bulk contracts tender, analysis of spending pattern, review approved vendors list, audits and etc
- Advise end users on all administrative and procure-to-pay matters, and provide expertise and analysis to management on administrative and procurement matters, and compliance with strategies, administration and procurement policies and procedures and regulations
- Ensure end users' compliance with strategies, administration & procurement policies and procedures and regulations
- Ensure there is segregation of duties from approving the purchase up to the award by the appropriate approving authority
- Act as the point of contact between suppliers and users' division/department to handle all administrative and procure-to-pay queries and clarifications to ensure a fair and transparent process
- Provide full spectrum of the procurement and contract administration services for the goods and/or services contracts required by the organisation
- Work closely and collaborate with internal divisions/departments such as Transformation & Operations, Governance, Risk and Compliance to identify potential opportunities for sourcing and process efficiencies, benchmarks and alignment, and improvements
- Any other duties as assigned

QUALIFICATIONS

**Key Requirements/Qualifications**:

- Diploma / Degree in any discipline, preferably in procurement or supply chain (CIPS certified)
- Minimum of 3 years’ experience in the scope of work described would be preferred
- Customer-centric, responsive to stakeholders and has strong sense of urgency
- Well versed with strategic sourcing and purchasing processes
- Involved in administration, sourcing and procurement operations management, driving successful process improvement and system implementation
- Able to work independently and proactively resolve issues within established parameters
- Advantageous with prior experience in non-profit organisation