Office Manager

3 days ago

Singapore Susquehanna International Group Full time

The Office Manager role will be responsible for the organization and coordination of office administration, operations, and procedures. This will include:

- Maintains office services by organizing office operations and processes - including record keeping for phone lists, seating charts, room bookings, etc
- Facilities Management/Administration
- Manage tenancy agreements, renewal and ongoing tenancy matters etc
- Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, lift, office renovation and move, etc
- Point of contact (internal) for all building maintenance and office administration issues
- Maintaining records for assets, repairs, etc
- In charge of company cleaning and maintenance contracts
- Liaise and coordinate with building management contractor and tenants on matters
- Office operations
- Procure and maintain office supplies and inventory
- Management and coordination of domestic and international deliveries
- Manage office appointments and bookings
- Handle employee welfare such as ordering of refreshments, assist in bookings of restaurants etc
- Arrange and co-ordinate travel arrangements and accommodation for internal and external stakeholders
- Assistance with external/internal events as required
- Office procedures
- Responsible for the accounts payable function,
- vendor vetting and set up
- entry of invoices into payment systems and payment of invoices
- month end bank reconciliations if required
- staff expense reporting and payment if required
- vendor payments
- liaison with accounting team in Sydney on month end process and reporting
- In charge of company safety matters
- Any other Ad-hoc duties assigned

**What we're looking for**
- Requirements
- At least 2-3 years of experience in office administration, facilities management or similar
- Demonstrate customer service focus
- Proficient in administration and office management
- Good written and oral communication skills
- Able to work independently and as a team
- Exceptional attention to details
- Excellent time management and organisational skills
- Experience airline/hospitality/events management a plus
- SIG does not post salary information, so any salary information you find online may not be accurate because it was not provided or verified by SIG.
SIG does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement will become the property of SIG and no fee will be paid.

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