Executive Assistant to CEO

2 weeks ago

Singapore MUMMYS MARKET PTE. LTD. Full time

**Objectives of this Role**
- Based on the CEO's vision, oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
- Assist and communicate with department heads in decision-making, program management, and initiative implementation
- Review, design, and execute on improvements to organizational structure, find knowledge and skills gaps and help address them
- Identify gaps, improve current processes and coordinate organizational procedures for optimized efficiency and productivity
- Seek business and commercial opportunities within the organizational ecosystem to grow the business in revenue and market share

**Daily and Monthly Responsibilities**
- Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning
- Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
- Oversee daily operations through collaboration with department leaders and key stakeholders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating management meetings, and scheduling facilities
- Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects

**Skills and Qualifications**
- Minimally 2 years in a business or executive management role
- Organized and experience in coordinating and working with multiple teams and departments
- Excellent communicator in written and verbal form
- Extremely versatile and personable, building relationships with key stakeholders
- Keen opportunist with a nimble business mind to development and execute creative solutions
- Ability to demonstrate structured thought processes and critical thinking skills
- Strong project reporting skills, with a focus on interdepartmental communication
- Proven success in a project coordination or project management role

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