Executive Assistant to CEO

2 days ago

Singapore ITS SCIENCE & MEDICAL PTE LTD Full time

**Roles & Responsibilities**

**_Senior Management Liaison _**
- Acts as an adjunct member of the Executive Team, assisting with meeting scheduling and attendance.
- Helps coordinate agendas to achieve business outcomes.
- Collaborates with the finance department to prepare necessary reports.

**_Executive Support _**
- Handles a wide range of administrative tasks for the CEO, including managing a busy appointment calendar, drafting and preparing sometimes confidential correspondence, arranging comprehensive travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
- Communicates on behalf of the CEO with internal and external stakeholders regarding programmatic initiatives.
- Researches, prioritizes, and addresses incoming issues and concerns directed to the CEO, including sensitive or confidential matters, and determines the appropriate course of action, referral, or response.
- Facilitates smooth communication between the CEO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management.
- Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities, following up as needed.
- Provides leadership in building relationships essential to the organization’s success and manages various special projects for the CEO.
- Completes critical deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that enable the CEO to lead the company effectively.
- Prioritizes conflicting needs, handles matters promptly and proactively, and ensures projects are followed through to successful completion, often under deadline pressure.
- Supports administrative tasks within human resource functions.

**Qualifications**
- Excellent organizational skills demonstrated by the ability to manage and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Strong interpersonal skills enabling effective relationship-building with stakeholders, both internal (staff) and external partners.
- Exceptional written and verbal communication skills at an expert level.
- Proven proactive problem-solving abilities with strong decision-making capabilities.
- Demonstrates emotional maturity.
- Highly resourceful team player who can also work effectively independently.
- Track record of handling confidential information discreetly, with adaptability to manage competing demands.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-thinking individual who actively identifies opportunities and proposes innovative solutions.

**Education and Experience Requirements**:

- At least a Bachelor's degree, ideally in Science discipline.
- Relevant work experience: 6 to 10 years supporting C-level executives or senior management in a dynamic SME environment.
- Experience and interest in internal and external communications, as well as partnership development.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

  • Executive Assistant to CEO

    2 days ago

    Singapore Skyone Business Consultancy Pte Ltd Full time

    **Position Summary**: Reporting directly to CEO, the Executive Assistant to CEO provides executive, administrative support to CEO. The Executive Assistant serves as the primary point of contact for internal and external communications on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the CEO and senior management team,...

  • Executive Assistant to CEO

    2 days ago

    Singapore ACCURON TECHNOLOGIES LIMITED Full time

    The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Management Team and managing the organization’s office operations. **Key Responsibilities**: - Manage time schedule and provide administrative support to CEO and selected Executive Management Team members - Serve as the...

  • CEO Executive Assistance

    2 weeks ago

    Singapore OVERCROSS PTE. LTD. Full time

    Here's your chance to work directly with a CEO, blending executive support, business strategy, and fintech innovation in one exciting role. We're Hiring: CEO's Executive Assistant (with Business Planning & Fintech Expertise)Are you ready to step into a role that goes far beyond traditional executive support? We're looking for a driven and resourceful...

  • CEO Office

    2 weeks ago

    Singapore Space Executive Full time

    Senior Consultant – FinTech & Digital Assets Join a fast‑growing global payments company at a pivotal stage of expansion. As part of the CEO Office , you’ll work directly with senior leadership to drive key strategic initiatives, support executive priorities, and contribute to business planning for a next‑generation cross‑border payments platform....

  • CEO Office

    2 weeks ago

    Singapore Space Executive Full time

    Senior Consultant – FinTech & Digital Assets Join a fast‐growing global payments company at a pivotal stage of expansion. As part of the CEO Office , you'll work directly with senior leadership to drive key strategic initiatives, support executive priorities, and contribute to business planning for a next‐generation cross‐border payments platform....

  • Executive Assistant to CEO

    1 week ago

    Singapore Avensys Consulting Full time

    Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across...

  • Executive Business Assistant to the CEO

    2 weeks ago

    Singapore T-SYSTEMS SINGAPORE PTE. LTD. Full time

    About T-Systems: With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T-Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations. T-Systems can provide a global...

  • Executive Assistant to CEO

    2 weeks ago

    Singapore MUMMYS MARKET PTE. LTD. Full time

    **Objectives of this Role** - Based on the CEO's vision, oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads - Assist and communicate with department heads in decision-making, program management, and initiative implementation - Review, design, and execute on...

  • Executive Business Assistant to the CEO

    5 days ago

    Singapore T-SYSTEMS SINGAPORE PTE. LTD. Full time

    Roles & Responsibilities About T-Systems: With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T-Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations....

  • Executive Assistant to CEO

    2 weeks ago

    Singapore CROSSOVER ASSET MANAGEMENT (SINGAPORE) PTE. LTD. Full time

    **- Supports the Chief Executive Officer with management tasks and other processes. - Advised of time-sensitive and priority issues, ensuring appropriate follow-up with action on matters. - Work on business strategies, financial information confidentially. - Assist the Chief Executive Officer and facilitate with special project progress. - Make judgements...