Operations & Facility Manager

2 weeks ago

Singapore YOSHIMURA FOOD HOLDINGS ASIA PTE. LTD. Full time

**Job Description**:
**Responsibilities**:

- Manage Day to Day Operation & Facility activities
- Ensure all operations are carried on in an appropriate, cost-effective way
- Improve operational management systems, processes and best practices
- Plan inventory and oversee warehouse efficiency
- Help the organization’s processes remain legally compliant
- Formulate strategic and operational objectives
- Examine financial data and use them to improve profitability
- Manage budgets and forecasts
- Perform quality controls and monitor production KPIs
- Recruit, train and supervise staff
- Find ways to increase quality of customer service
- Coordinate and work closely with warehouse and drivers for Day to Day Operations Flow
- Maintain good relations with vendor and distributors
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity and efficiency to reduce cost
- Responsible for the management of staff, maintenance of buildings, ad-hoc upgrading projects, and other related facility matters.
- Oversee the facility operations and management which include facility operation cost and budget as well as monitoring and reporting of facility utilization.
- Responsible for all the health and safety compliance on-site, including that of third-party services providers and maintenance records.
- Lead executives, technical staff and security teams to ensure efficient and effective maintenance/ oversee performance standards.
- Responsible for handling correspondence with tenants and all stakeholders in the day-to-day facilities management matters.
- Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology etc.
- Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
- Ensuring that basic facilities, such as water and heating, are well-maintained
- Ensuring that facilities meet government regulations and environmental, health and security standards
- Overseeing building projects, renovations or refurbishments
- Helping businesses to relocate to new offices and to make decisions about leasing
- Drafting reports and making written recommendations.
- Oversee third party contracts to ensure the correct standard of service is provided in accordance with the agreed contract
- Manage Dormitory & Headcounts
- Maintain Dormitory based on MOM regulations & Liaising with MOM inspectors from time to time
- Any other duties that the Company may assign from time to time

**Requirements**:

- Proven work experience as Operations/Facility Manager or similar role
- Knowledge of organizational effectiveness and operations management
- Experience budgeting and forecasting
- Familiarity with business and financial principles
- Excellent communication skills
- Leadership ability
- Outstanding organisational skills
- Degree in Business, Operations Management or related field
- Good interpersonal and communication skills
- Excellent understanding of MS Office software, WMS and SAP system
- Pro-active individual and work well in a team
- Time management skill
- Good technical and mechanical skills

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