Senior Executive, Graduate Studies
4 days ago
The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a Senior Executive to provide support to the Graduate Studies team. The incumbent will be supporting the school to effectively manage the graduate studies and research processes.
Admissions- Prepare interview logistics and schedule interviews for shortlisted applicants- Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements-
- Work with admin team to provide logístical support to postgraduate students when they arrive- Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)
Examination- Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin- Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS- Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission- Coordinate in script checking and marks entry
Qualifying examination (QE), thesis submission and oral examination (OE)- Coordinate on processes for QE, OE and thesis submission- Work closely with faculty and students to ensure that examiners have been confirmed and approved.- Coordinate with students and panel members to schedule QE and OE- Inform panel members and students of the presentation schedule- Check to ensure all the forms are duly and correctly filled and are submitted in order- Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College- Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process- Ensure timely scholarships renewals
Leave Application (LOA, Conference/training leave)- Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave-
- Create vendor via ServiceNow for new vendor for payment
STP (Exchange/ Non
- graduating students)-
- Work with OGEM and One Stop to process the documents-
- Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees
Others- Perform postgraduate processes in accordance to the policies and guidelines of the University- Provide support in process alignments within the unit- Maintain up-to-date postgraduate student records- Work closely with Students unit for graduation/ hooding ceremony- Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis- Assist TA coordinator in assignment of Teaching Assistants’ duties- Support the coordination of PG events such as 3MT- Any other ad-hoc duties or projects assigned
**Requirements**:
- A bachelor’s degree in any discipline- Proficient in MS Office- At least 1 year of prior experience in educational program management is preferred- Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members- Planning and organizing, communication skill, negotiation and influencing skills- Knowledge of contract management, data analysis, financial management- Resourceful and independent.- Ability to work effectively under pressure.- Proactive and a positive attitude towards work tasks.- Conscientious team player.- Assertive and meticulous.
Hiring Institution: NTU
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