Assistant Terminal Manager

7 days ago

Western Islands, Singapore GP 1 PTE. LTD. Full time

*General Responsibilities*

1. *Support to Terminal Manager*
- Assist the Terminal Manager in day-to-day operations, ensuring the smooth functioning of slop processing activities.
- Serve as the primary liaison between the Terminal Manager and staff for operational updates and documentation requirements.

2. *Filing and Document Management*
- Maintain and organize all operational, regulatory, and compliance documents related to slop processing.
- Develop and manage a systematic filing system (digital and physical) for permits, manifests, safety reports, and inspection records.
- Track and ensure timely renewal of certifications and licenses.

3. *Operational Oversight*
- Monitor daily slop processing operations to ensure they meet company standards and comply with environmental and safety regulations.
- Coordinate with various departments (e.g., logistics, compliance, and maintenance) to address operational issues.
- Walk the offshore site to inspect equipment, facilities, and processes, ensuring adherence to standard operating procedures (SOPs).

4. *Safety and Compliance*
- Ensure adherence to all health, safety, and environmental (HSE) policies and procedures.
- Conduct regular safety audits and report findings to the Terminal Manager.
- Assist in emergency response planning and drills.

5. *Reporting and Analysis*
- Compile and analyze operational data to generate performance reports.
- Provide updates and recommendations to the Terminal Manager for operational improvements.

6. *Team Collaboration and Supervision*
- Assist in scheduling and coordinating team activities to optimize productivity.
- Provide guidance and training to team members on documentation, safety protocols, and operational procedures.

7. *Communication and Coordination*
- Act as a point of contact for external stakeholders, including clients, contractors, and regulatory agencies, regarding documentation and compliance matters.
- Coordinate with logistics teams for the movement and processing of slop materials.

*Key Requirements*
- Strong organizational skills for effective document management.
- Ability to work both in office settings and offshore environments, with physical stamina for site inspections.
- Familiarity with regulatory requirements related to slop processing and offshore terminal operations.
- Proficiency in office software and document management systems.
- Strong communication and interpersonal skills to work with diverse teams and external stakeholders.
- Prior experience in terminal operations, logistics, or similar industries is a plus but not required.

**Job Types**: Full-time, Permanent

Pay: $3,500.00 - $4,500.00 per month

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Work Location: In person

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