Project Administrator

4 days ago


Bedok, Singapore OCTOPUS DESIGN & CONSULTANT PTE. LTD. Full time

1 year exp

**Roles & Responsibilities**

**Job Description**:

- Assist project manager (PM) and project director (PD) in issuing quotations, Purchase Orders, Works Orders, Delivery Orders, etc.
- Assist in ensuring no outstanding issues, preparing project closure documents and handover.
- Coordinate and work closely with clients and other employees from Sales, Design, Technical and Production departments with regards to project execution and site installation, including progress tracking and reporting.
- Assist the Technical Director with equipment, materials and services sourcing and purchases.
- Maintain and update the CRM system, including database research and management reports management.
- Assist Sales & Marketing and Project departments with orders execution and tracking, preparation and compilation of sales and marketing collaterals, tender documentation and other progress reports as may be required.
- Maintain Project schedule to monitor progress and status for various stage.
- Maintain and submission for progressive claims and receivables.
- Work with appointed sub-contractors and relevant authorities and ensure proper coordination of our project deliveries in accordance with agreed schedules and deadlines.
- Work closely with Finance team in Purchase Order, Sales Tax Invoices, and request payment from clients.
- Perform other ad-hoc and general administrative duties as may be assigned from time to time.

**Job Requirements**:

- Possess a Degree or Diploma
- Minimum of 2 years working experience in Project Administrator, Project Coordinator or Similar role.
- Competent with MS Excel, MS Word and MS PowerPoint.
- Possess positive attitude, meticulous and able to multi task in a fast paced environment.
- Able to work independently under pressure with tight deadlines and minimum supervision.
- Ability to multi-task and work efficient under pressure with careful attention to detail.
- Able to follow directions and guidelines given.
- Have initiative, self-motivated, organized and accountable.

OCTOPUS DESIGN & CONSULTANT PTE. LTD.



  • Bedok, Singapore MAXHUNT RESOURCE PTE. LTD. Full time

    Prepare DO and transmittal and SIC documents. - Prepare Fire Label summary list. - Update Movement Log. - Liaise with factory for the door delivery schedules. - Work closely with our Project team to plan and execute supply & installation projects. - Handle project coordination and responsible for all works in designated projects. - Monitor ironmongery /...


  • Bedok, Singapore I2R Consulting & Engineering Services Pte Ltd Full time

    **'''Duties'''** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include: - Performing data entry tasks with accuracy and efficiency -...


  • Bedok, Singapore MSI Global Private Limited Full time

    -We are always looking for highly motivated, result oriented team players who share our commitment to teamwork, quality, integrity and mutual respect. If these values of ours are aligned with yours, we invite you to explore career opportunities with us to achieve your professional goal in a diverse environment that embraces technological innovation to...

  • Administrator Ii

    2 weeks ago


    Bedok, Singapore Sanmina Corporation Full time

    Administrator II (Program) **Responsibilities**: To manage projects assigned, which inclusive of: - Bridging between customers and plant expectations - Understanding of data package released by the customer - Review of build schedule and delivery - Work closely with Project SCP to ensure full kit of material is available - Change management such as...


  • Bedok, Singapore MKV Engineering And Trading Services Pte. Ltd. Full time

    Responsibilities 1 Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to 2 Support project manager/ M&E coordinator 4 Ability to be on time and complete task in an efficient manner 5 Manage databases and admin systems 6 Organizing, storing paperwork, documents...

  • Project Admin

    2 weeks ago


    Bedok, Singapore Je Human Resources Pte. Ltd. Full time

    Roles and Responsibilities - Coordinating meetings - Organizing venues & facilities for events - Taking minutes - Tracking and updating the project calendar - Do monthly reports - Updating the PowerPoint presentations - Dispatch of documents between offices - Performing administrative duties **Salary**: $2,000.00 - $2,500.00 per month **Benefits**: -...

  • Project Engineer

    2 weeks ago


    Bedok, Singapore AddValue Technologies Full time

    If you are the sort of person who thinks out of the box, allow the adrenaline rush to create new engineering product designs, we want you to come on board into our people-oriented company. We provide a competitive package and above all, a creative environment to turn your creative ideas into business opportunities. **The Human Resource...

  • Project Engineer

    1 week ago


    Bedok, Singapore Wei Long Electronics Engineering Pte Ltd Full time

    **Company Description** - Electronics parking system - LED display system - Contactless smart card system - Electronics engineering **Project Engineer** **Job Scope**: - Co-ordinate with clients, consultants, subcontractors to ensure project run smoothly & timely delivery of schedule. - Preparation, checking submission of shop drawings, as-built drawings,...


  • Bedok, Singapore D'oculus Pte Ltd Full time

    **Job brief** We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans. Project Coordinator responsibilities include working closely with our Project Manager, Sales Team, Procurement and Design Team to prepare comprehensive action plans, including resources,...


  • Bedok, Singapore JK Technology Pte. Ltd. Full time

    **About Us**: At JK Technology, we are a dynamic leader in IT solutions, committed to delivering exceptional service and innovative solutions to our clients. Join our passionate team where your success is our priority and where you can grow both personally and professionally. **Job Overview**: We are looking for a proactive and detail-oriented Sales...