Executive (Admin & Project Coordination)

2 days ago

Singapore National Healthcare Group Full time

-Family Group: Administration- **MAJOR DUTIES & RESPONSIBILITIES** - To oversee the Group Digital Health Office admin operations support reporting to the Director of Technology Strategy Planning. - Support the Director in the following tasks: **Secretariat Role** - Act as secretariat of GDH management committees and meetings as assigned. - Maintain and ensure the proper documentation and filing of meeting agenda, minutes, materials and follow-up actions. - Coordinate and compile information required for onward submissions to other divisions internally and externally. **Administrative Support** - Manage team schedules, meetings, and appointments. **Office Operations Management** - Oversee procurement of office supplies and software related. - Liaise with vendors, contractors, and other departments as required. **Other Duties** - Act as point of contact for HR Admin and Wellness, Facilities, IT Logistics, Office Admin related matters i.e. relocations, renovations etc. - Involve in the planning, approvals and executions of department activities i.e. workshop, workplan sessions, group conferences and study trips and team building activities etc. - Undertake any other duties and responsibilities as assigned by RO to ensure smooth operations. - **JOB REQUIREMENTS**- **Education/Training/Experience** - Diploma in Business Administration, Information Technology, Healthcare Management, or a related field from a recognized polytechnic. - Minimum 8 years of working experience, preferably with organization of >100 employees - Prior experience in healthcare administrative or project coordination roles is preferred but not mandatory. - PMETs with relevant working experience will be considered too. - Proficient in Microsoft 365 Productivity suite tools such as Microsoft Word, PowerPoint and Teams is required. **(b) Personal Attributes** - Strong organizational and multitasking skills with attention to details. - Excellent communication and interpersonal skills, both written and verbal - Excellent active listening skills - Able to connect and work effectively at all levels in an organisation; with partners outside the organisation and with multiple stakeholders - A team player and able to work collaboratively with and through others - Able to work in ambiguous situation with a can-do attitude. Have the tenacity and grit - Be a change agent.

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