Senior Executive/assistant Manager, Admissions, Projects and Electives

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Lee Kong Chian School of Medicine (LKCMedicine) is looking for a Senior Executive/Assistant Manager who is resourceful, thrives in complexity and works well in a team.

Secretariat to the Student Admissions Committee (SAC) meetings
- Keep up to date on NTU admissions and scholarship policies and procedures
- Perform secretariat duties for the SAC that convenes four times a year

Multiple Mini Interviews (Admissions Interviews)
- Work closely with NTU Office of Admissions (OA) on LKCMedicine admissions requirements
- Liaise with UCAT on publicity, registration and results
- Support Assistant Dean, Admissions on recruitment and training of new Interviewers
- Collate and upkeep of MMI scenarios
- Work with OA and LKCMedicine Communications and External Relations on promotional collaterals including website and social media platforms

Recruitment of students during admissions phase
- Ensure accuracy of admissions data
- In charge of the shortlisting process
- Assist in managing the offer and acceptance numbers and propose to the SAC the number of offers to be made at various stages during admissions
- Work with MOHH and MINDEF on surety signing and NS disruption
- Manage appeal cases in collaboration with OA
- Work with Student Life & Support team on scholarship and financial aid matters
- Prepare admissions reports and presentations for core leadership group and Governing Board

Support for Outreach Activities
- Participate in NTU Open House and LKCMedicine outreach events
- Review and provide inputs to outreach teams (NTU and LKCMedicine) on conduct of outreach activities
- Maintain and update a comprehensive set of admissions frequently asked questions

Policies, Systems and Procedures
- Write and update admissions policies, as required
- Document and update admission processes, including writing up the Standard Operating Procedures to ensure knowledge retention and for internal audit purposes
- Review processes referencing best practice
- Digitalisation of workflows

Administration
- Assist with other department level administrative tasks
- Participate in department level events/activities

**Requirements**:

- A recognised degree in any discipline, with at least 5years' of relevant experience in education management.
- Experience with data management
- Resilient, meticulous and analytical
- Ability to multi-task and work independently under time pressure
- Excellent communication skills (written and verbal)

This is a 3 years contract appointment.

Hiring Institution: LKC

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