Regional Enginering Lead

JLL supports the Whole You, personally and professionally.

Job Title
Site Lead (Life Science/Pharma Manufacturing)

Signed by line manager (state job title)

Signed by job holder

Parent Function
IFM
Location (region, country, city)
Singapore
Span (single site, multi-site, regional)
Single Site

JOB OVERVIEW

Ensure facility and utility operations are operating in the correct manner in support of manufacturing, laboratory or
general business activities; direct the daily operations
Be responsible for initiating and updating site field manual, SOPs as required
Develop maintenance strategy and maintenance plan in place to achieve maintenance targets & KPIs
Develop healthy, proactive customer relationship
Ensure required safety, quality, compliance, service and performance standards are met by the team
Drive positive team culture in support of the above, in particular with reference to safety and quality areas
Drive continuous improvement and innovation
Manage resources appropriately
Ensure risk-based approach to all aspects of team’s work
Manage activities within budget; assess solutions and practices to ensure cost-effectiveness
Ensure personal development, training and performance management is in place for site staffs under the account

PEOPLE MANAGEMENT RESPONSIBILITY

**Approx. number of people managed (all levels)**: 10~12

Areas
Key Accountabilities
Safety
Act as a visible safety leader and coach proactive safety behaviours in the team; lead by example to help ensure that positive and transparent EHS culture exists within the JLL team on the site
Ensure required Regulatory, JLL and Client safety standards are met for all aspects of work delivered by team (staff or vendor)
Ensure EHS relevant devices are in place (PPE, LOTO devices )
Proactively ensure any EHS near misses, incidents or best practices are reported and shared
Support accident and injury investigation
Ensure risk assessments and method statements are in place for all work (JLL staff or vendor). Proactively identify safety hazards and risks at the Client location and mitigate in accordance with best safety practice
Establish regular EHS self-inspection routine and make action plan accordingly
Ensure all regulatory/compulsory EHS training is completed and training records are documented in a timely manner for audit readiness.
Quality Management System
Ensuring team’s adherence to governing SOPs and quality policies (JLL or Client) where relevant
Lead by example to help ensure that positive and transparent quality culture exists within the JLL team on the site and that quality risk management is embedded into decision making
Proactively ensure any quality issues, incidents or best practices are reported and shared
Ensure timely completion of all quality training by the team
Support GMP incident root cause investigations and CAPA creation / completion as necessary
Participate in JLL self-audits; assist in Regulator and customer audits as required
Participate in the generation and review of the following documents if applicable to JLL scope of work: Change control
Deviation investigation & management; root cause investigations, equipment failure investigations, CAPAs generation and implementation
SOPs (periodic review)
Qualification and validation protocols
Quality Notifications based on equipment out of tolerance conditions
Any other GxP documents according to governing procedures

Ensure all infrastructure and compliance documentation for the systems is up-to-date (e.g. maintenance logs, drawings and single-line diagrams)
Spare parts management (GMP spare parts identification is needed)
Ensure that service quality levels and relevant KPIs are met
Ensure all activities are documented in time achieved periodically
Be vigilant to ensure subcontractors understand compliance requirements such as GxP requirements and Change Control

Approval Roles
Review internal or external change request
Prepare or review GMP/EHS relevant incident/accident report
Review services contracts and Purchase Order
Prepare or review resource added or staff resignation
Approvals for similar role of Site Lead as his deputy in his absence from work
JLL internal DOA approvals (procurement, financial, HR, etc.)

Business and client engagement
Develop healthy customer relationships through proactive engagement.
Ensure correct customer focus is in place for all activities undertaken by function
Proactive communications with client and provide solutions to client’s base onsite situations
Periodically meeting with client and provide feedback about daily operation and maintenance

Compliance
Act as visible leader for all compliance related issues, reinforcing the Code of Ethics and JLL values in every interaction
Ensure all team members follow ABAC policy
Ensure required Regulatory, JLL and Client policies, standards & procedures and are met for all aspects of work delivered by team (staff and vendor)
Ensure and encourage transparent reporting of compliance issues or potenti