Project Administrator

5 days ago


Singapore MMA OFFSHORE ASIA VESSEL OPERATIONS PTE. LTD. Full time

**The Opportunity**

MMA Offshore has an exciting opportunity for a Project Administrator to join our Project Team.

Reporting to the Project Manager, this role will provide fit administrative support to the Project Team to ensure the project’s daily functions run efficiently. Additionally, the role will build on and improve the project support framework to deliver the company vision that ‘Marine Resources should be developed sustainably’.

This is a full-time contract position based in Singapore with hybrid work from home arrangements and flexible start and finish time.

**Key Responsibilities**
- Organise and arrange requirements for project related travel in support of internal and external stakeholders
- Check that local parties have the necessary documents in place to ensure no immigration issues
- Issue purchase requisitions for suppliers and contractors (IFS ERP)
- Monthly review of orders issued from IFS and collate for billing to client
- Tracking and record keeping of spares and equipment deliveries against project schedule
- Creation of new vendors where required for project purchasing
- The revalidation of current approved project vendors where required
- Monitor the project task register in MS Teams and send out weekly reminders to relevant stakeholders
- Monitor the IFS project module costs and reconciliations against orders issued
- Prepare and update high level MS Project schedules for internal use
- Arrange, coordinate, and minute project related meetings with internal and external stakeholders
- Assist with preparation and updating of internal budget control sheets
- Assist with the development and preparation of individual vessel project management plans

**Qualifications and Skills**
- Diploma in Business Administration
- Certified Associate of Project Management (CAPM) is desirable but not essential
- Microsoft Project or other project management software is desirable but not essential

**Essential Experience**
- Relevant minimum 3 years’ experience in a similar role
- Strong written, verbal, and presentation skills
- Strong proficiency with Microsoft Office
- Working knowledge of ERP systems (IFS experience an advantage)

**How To Apply



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