Document Controller

5 days ago


Singapore HONG AN ENGINEERING PTE. LTD. Full time

3 years exp

**Roles & Responsibilities**

**Responsibilities**
- Copy, scan and store documents
- Manage the flow of documentation within the organization and Main-con/client
- Coordinates with Managers, Engineers and Superintendents on documentation control
- Ensure proper document classification, sorting, filing and proper archiving
- Performs document quality check in accordance to the Company’s document control procedures.
- Maintain confidentiality around sensitive information and terms of agreement
- Manage quality documentation functions in a ISO certified environment.
- Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.
- Ensure all reports and correspondence are completed on time
- Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings andprocurement/vendor information
- Perform data entry tasks when project documents need updates.
- Submission of documents (Drawings/Reports/Material/Inspections)
- Prepare ad-hoc reports on projects as needed
- Any other ad-hoc duties as assigned by the management.

**Project Admin**
- Provide full admin support to the Project team
- Monitor the attendance of all personnel at project site
- Assist in ordering of materials as needed at project site
- Act as the liaison person between HQ and project site
- Perform other duties as and when needed
- Setting up and administer documentation and submission to Main-Con/Client.
- Receives and register all provided and in-house generated documents

**Requirements**:

- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Hands-on experience with MS Office and MS Excel & Power Point
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills, Data organization skills
- Experience working with many file types
- Basic understanding of construction documents
- At least 3 Year(s) of working experience in the related field is required for this position
- Able to work independently and is a great team player,
- Able to work well under stress and love challenges, with good working attitude and a positive outlook
- Able to work alt sat work week on site

We are an established and accredited construction and engineering company and specializes in supply and installation services to commercial, industrial and institutions and infrastructure for local projects for general building and civil engineering works including the provision of mechanical & electrical (M&E) design.


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