Manager (Administration)
3 days ago
Job PurposeThe Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore.
- Manage the Institute’s General Administration departments, and ensure that these functions operate securely and smoothly to complete their tasks in accordance with schedules and deadlines
- Plan, strategize as well as administer standards for workflows, systems and procedures across the organization and maintain them
- Monitor headcount, project manpower needs, prepare and review budgets and other reports, and conduct annual performance appraisal exercise
- Proactively identify areas which can be improved and streamline processes to enhance overall efficiency and effectiveness of the systems, then establish guidelines and implement protocols for the necessary changes
- Train and develop team members to enhance performance
- Ensure that processes, procedures and practices comply with relevant policies and regulations (such as NUS’ & MOM’s)
- Communicate effectively within IPS and interface externally to develop strong relationships to facilitate the work of the Institute (such as with landlords, NUS centralised functions and departments)
- Ensure that IPS’ buildings and facilities are well maintained (coordinate and oversee services and maintenance activities such as regular inspections, and manage contractors/vendors and related contracts such as cleaning, pest control, air-con maintenance, fire safety services)
- Other ad-hoc duties as and when assigned
**Qualifications**
- At least 5 years of working experience in both administration and HR management, with an in-depth understanding of these functions along with a proven track record
- Excellent communication skills, both verbal and written, and able to effectively interact with different types of people
- Strong leadership, decision making, critical thinking, strategic planning, problem solving, resource management and coordination skills
- Excellent organizational and project management skills to plan for and keep track of multiple projects and deadlines
- Familiarity with financial and facilities management principles
- Team player, positive disposition, proactive, resourceful, meticulous
- Able to work independently with mínimal supervision
- Highly proficient in MS Office
- Degree in business administration, management, or a related field
- Only Singaporeans need to apply
- To apply:
Please upload your cover letter and curriculum vitae via NUS Career Page.
Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work, if this position is offered to you.
**More Information**
Location: Bukit Timah Campus
Organization: Lee Kuan Yew School of Public Policy
Department : Institute of Policy Studies
Employee Referral Eligible:
Job requisition ID : 25034
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