Executive Assistant to The CEO
18 hours ago
**Our offer**
We offer an outstanding opportunity for a highly motivated Executive Assistant to play a key role in the evolution of a fast-growing and highly respected company.
- You will join a market leader in wealth and asset management.
- You will develop a one-on-one working relationship with our co-founders/CEO/CIO and seize a unique opportunity to learn from best-in-class talents.
- You will be given an opportunity to be incentivized based on the Company’s growth.
- We support work-life balance, for motivated individuals who want to build their career in the wealth management industry and be mentored by seasoned and well-regarded banking/investment founders of the company.
**Your role**
The Executive Assistant is responsible for providing comprehensive support to the CEO, the CIO, and the Board of Directors, and managing the company’s office operations.
- Complete a broad variety of administrative and operational tasks that facilitates the CEO and CIO’s leadership of the company, including:
- Work closely with the CEO and the CIO to keep them well informed of upcoming commitments and responsibilities. Act as a “barometer” for the CEO and the CIO, having a sense for the issues taking place in the environment and keeping them updated. Anticipate CEO and CIO’s needs in advance of meetings, conferences, travels, etc.
- Managing and coordinating CEO and CIO’s extremely active schedule.
- Make direct travel arrangements, e.g. flights, hotel bookings, etc. for CEO and CIO’s travels, itineraries, and agendas.
- Taking care of the end-to-end meeting process - including setting up the meeting facilities, taking minutes, preparation of refreshments, and development of presentations
- Developing, compiling, and distributing presentation materials for CEO and CIO meetings.
- Monitoring and completing CEO and CIO expense reports.
- Develop and maintain a filing system for CEO and CIO’s office.
- Collaborate with the Executive Team to coordinate the CEO and CIO’s activities as and when required. Follow up on & updated Outlook on contacts made by them to keep track of and cultivate ongoing relationships.
- Coordinate all Executive Team meetings and assist staff meetings and events as needed.
- Provide event management support as requested and hospitality to all guests to help create a welcoming environment.
- Answering main phone line and respond to inquiries, welcoming and receiving guests, etc.
- Supporting in other office operations, i.e., Monitoring of office, pantry, and general supplies, assist in collecting and distributing mails.
- Take care of the company’s office, e.g., replenish office materials such as printer supplies, paper, office supplies, pantry supplies, etc.
**Your profile**
- Possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field, with a degree in psychology a plus.
- At least 5 years of relevant working experience supporting C-Level Executives.
- Hands-on with strong organizational skills and excellent in time management.
- Able to prioritize multiple tasks seamlessly with excellent attention to detail, and to complete a high volume of tasks and projects with little or no guidance.
- Display an entrepreneurial mindset, able to quickly adapt and switch gears at a moment’s notice.
- Dedicated, takes pride in top quality work.
- Required language(s): English, Chinese (written and oral Mandarin a must, and Cantonese an asset)
- A keen interest and/or exposure to philanthropy matters is a plus.
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