Executive Assistant to The CEO and Head of

20 hours ago

Singapore ALTI WEALTH MANAGEMENT (SINGAPORE) PTE. LTD. Full time

**JOB DESCRIPTION**

The Executive Assistant is responsible for providing comprehensive support to the CEO, the Head of Investments, and the Board of Directors of Singapore, and managing the company’s office operations. She/he shall complete a broad variety of administrative and operational tasks that facilitate the CEO and HEAD OF INVESTMENTS’s leadership of the company, including:

- Working closely with the CEO and the HEAD OF INVESTMENTS to keep them well informed of upcoming commitments and responsibilities. Acting as a “barometer” for the CEO and the HEAD OF INVESTMENTS, having a sense for the issues taking place in the environment and keeping them updated. Anticipate CEO and HEAD OF INVESTMENTS’s needs in advance of meetings, conferences, travels, etc.
- Managing and coordinating CEO and HEAD OF INVESTMENTS’s extremely active schedule.
- Making direct travel arrangements, e.g. flights, hotel bookings, etc. for CEO and HEAD OF INVESTMENTS’s travels, itineraries, and agendas.
- Taking care of the end-to-end meeting process - including setting up the meeting facilities, taking minutes, preparation of refreshments, and development of presentations
- Developing, compiling, and distributing presentation materials for CEO and HEAD OF INVESTMENTS meetings.
- Monitoring and completing CEO and HEAD OF INVESTMENTS expense reports.
- Developing and maintaining a filing system for CEO and HEAD OF INVESTMENTS’s office.
- Collaborating with the Executive Team to coordinate the CEO and HEAD OF INVESTMENTS’s activities as and when required. Following up on & updating Outlook on contacts made by them to keep track of and cultivate ongoing relationships.
- Coordinating all Executive Team meetings and assisting staff meetings and events as needed.
- Providing event management support as requested and hospitality to all guests to help create a welcoming environment.
- Answering main phone line and respond to inquiries, welcoming and receiving guests, etc.
- Supporting in other office operations, i.e., monitoring of office, pantry, and general supplies, assist in collecting and distributing mails.
- Taking care of the company’s office, e.g., replenish office materials such as printer supplies, paper, office supplies, pantry supplies, etc.

**QUALIFICATIONS AND COMPETENCIES**
- Possess at least Bachelor’s degree/Post Graduate Diploma/Professional Degree in any field, with a degree in psychology a plus.
- At least 5 years of relevant working experience supporting C-Level Executives.
- Strong organizational skills and excellent in time management.
- Able to prioritize multiple tasks seamlessly with excellent attention to detail, and to complete a high volume of tasks and projects with little or no guidance.
- Display an entrepreneurial mindset, able to quickly adapt and switch gears at a moment’s notice.
- Dedicated, takes pride in top quality work.
- Required language(s): English, Chinese (written and oral Mandarin a must, and Cantonese an asset)
- A keen interest and/or exposure to philanthropy matters is a plus.

  • Executive Assistant to The CEO

    3 days ago

    Singapore DINGQIAN HEALTH-TECH INTERNATIONAL PTE. LTD. Full time

    **Position: Executive Assistant to CEO (Full-time, Singapore)**: **Company Overview** Dingqian Health-Tech International Pte. Ltd. is a lifestyle and wellness group based in Singapore, engaged in premium dining and private club operations. We are currently seeking a highly organized and proactive **Executive Assistant (EA) to the CEO**to provide...

  • Executive Assistant to CEO

    20 hours ago

    Singapore GREEN OLIVE GROUP PTE. LTD. Full time

    **Company Overview**: **Green Olive Group Pte Ltd**is a Singapore-based business group with diversified interests in **retail operations, food & beverage (F&B), and business development**. The Group manages a portfolio of retail stores, lifestyle concepts, and is actively involved in expanding its footprint through new ventures and strategic...

  • CEO Executive Assistance

    7 days ago

    Singapore OVERCROSS PTE. LTD. Full time

    Here’s your chance to work directly with a CEO, blending executive support, business strategy, and fintech innovation in one exciting role. We’re Hiring: CEO’s Executive Assistant (with Business Planning & Fintech Expertise)Are you ready to step into a role that goes far beyond traditional executive support? We’re looking for a driven and resourceful...

  • Executive Assistant to CEO

    2 days ago

    Singapore TOP INTERNATIONAL HOLDING Full time $80,000 - $120,000 per year

    Job Summary:We are seeking a highly capable and versatile Executive Assistant to provide both administrative excellence and strategic support to the CEO. This hybrid role combines the organizational and operational focus of a top-tier Executive Assistant with selected responsibilities of a Chief of Staff, ensuring the CEO's office runs smoothly while...

  • Executive Assistant to CEO

    3 days ago

    Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and...

  • Executive Assistant

    2 weeks ago

    Singapore LionsBot International Full time

    Join to apply for the Executive Assistant to the CEO role at LionsBot International Join to apply for the Executive Assistant to the CEO role at LionsBot International Ensure the CEO has two hours of focused time daily. Maintain a strict schedule of weekly 1-on-1s with direct reports. Clear and manage the CEO’s inbox daily, drafting and responding to...

  • Executive Business Assistant to the CEO

    1 day ago

    Singapore T-Systems Asia Full time

    With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T‐Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations. T‐Systems can provide a global production and...

  • Head of Sales

    2 weeks ago

    Singapore Evolute - Executive Search Full time

    Direct message the job poster from Evolute - Executive Search Overview Executive Hiring / Talent Acquisition/ Talent Mapping/ Employer Branding and Communications. We are delighted to be partnering with a global, industry-leading manufacturer with a heritage of innovation, operational excellence, and market leadership. Headquartered in Asia, the Group serves...

  • Executive Assistant to The CEO

    20 hours ago

    Singapore AL WEALTH PARTNERS PTE. LTD. Full time

    **Our offer** We offer an outstanding opportunity for a highly motivated Executive Assistant to play a key role in the evolution of a fast-growing and highly respected company. - You will join a market leader in wealth and asset management. - You will develop a one-on-one working relationship with our co-founders/CEO/CIO and seize a unique opportunity to...

  • Community Executive

    1 week ago

    Singapore HUG COMMUNITY SERVICES LIMITED Full time

    **Job Overview**: We are looking for a highly reliable, discreet, and proactive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. This role is pivotal in ensuring the CEO’s time is optimized, communication is seamless, and the organisation’s priorities are executed effectively. **Key Responsibilities**: -...