Asset Management Executive

7 days ago

Marina Bay, Singapore Raffles Quay Asset Management Pte Ltd Full time

Support the Asset Management Team in the execution of asset management strategies for the commercial portfolio assigned by proactively engaging tenants and shareholders’ representatives to establish long term business relationships maximizing occupancy and yield of portfolio.

Maximizing Revenue
- Support strategic business plans to enhance and increase portfolio income
- Maintain full occupancy of portfolio
- Achieve competitive optimal rent and lease terms in the securing/renewing tenants

Relationship with Stakeholders
- Maintain & enhance relationship with tenants while ensuring tenant’s fulfilment of obligations as stated in lease agreement including timely rental payments, security deposits, correct permitted use, managing tenants’ feedbacks and complaints, queries on building maintenance and/or property tax matters.
- Establish good working relationships with shareholder’s representatives and various consultants including lawyers, QP, surveyors and real estate consultants.
- Support the organizing of relevant gatherings/events to enhance networking.

Process & Operations
- Provide administrative and logístical support in the process of securing new/replacement/renewing tenants including collating/updating building & tenant information, management of cold-calling database & lists, attending to enquiries, preparing vacancy listings, scheduling of appointments/viewings and venue preparation.
- Ensure the smooth operations and processes of department work flow.
- Proactive in sharing of information within department and ensure the organized filing and safekeeping of data and information.
- Accurate updating of lease details in database, rent rolls and lease summary etc for reporting purposes. To inform and liaise with related departments to prepare for smooth tenant hand over including ensuring that survey of leased premises.
- Work with facilities management and finance team to ensure smooth day to day operations of the portfolio and good tenant’s experience and to highlight any opportunities to improve property performance and work processes.
- Collaboration with marketing communication team to enhance the awareness of branding of portfolio/company and for the marketing/leasing of premises.
- Assist in preparation of portfolio budgets including rental revenue, operational expenses and marketing expenses.

Compliance & Good Governance
- Prepare accurate and timely reports for team’s regular reporting, assist with data analysis and ad-hoc updates as required by management and shareholders.
- Assist with processing payment and monitor/track expenses against budget.
- Meeting audit requirement and enhance processes to comply with findings.

People Development
- Be a team player in the department.
- Assist to organize and participate in activities that promote department and organizational interest.

**Requirements**:

- Min 1 year of leasing management experience handling Grade ‘A’ or similar type of commercial portfolio
- Diploma/Degree in Real Estate or equivalent.
- Experience in handling leasing administration duties, property tax administration and arrears management.
- Great personality and good interpersonal skills.
- Council for Estate Agencies (CEA).

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