Senior/building Executive

2 days ago

Marina Bay, Singapore Raffles Quay Asset Management Pte Ltd Full time

As the Senior/Building Executive, s/he will perform Facilities Management duties on building operations (housekeeping/cleaning, carpark operations, security and fire safety) to maintain the building to its high standards and to provide excellent quality of service to tenants. These include, but not limited to:
**Supervise and manage**
- Supervise and lead a team of senior/building officers and contractors and to liaise with other departments for daily building operations i.e. security, cleaning, carpark, pest control, building finishes and landscaping.

**Operation duties**
- Handle tenants complain/correspondences and attend meeting with service providers and tenants regularly.
- Establish and ensure good relationships with tenants by timely completion of tenant related matters, such as inspection, handing/taking over and defects management etc.
- Plan and implement routine/preventive maintenance programs/adhoc upgrading projects and monitor progress of works including the fit-out work by the tenant contractors.
- Conducting regular site inspections to ensure the highest standard of house-keeping and security etc.
- Timely escalation to the Manager in the event of any incidents having an impact on KPIs/SLAs.
- Collaborate with internal counterparts to provide the highest standard of service to Tenants and to ensure smooth facilitation of company related events.
- Plan and coordinate events such as fire drills and all other exercises.
- Handle all documentations for the fit-out work from the start to completion of the work including Fire Safety Certificates (FSC), drawings and documentations.
- Assist Building Manager in drafting circulars to tenants, preparation of operation and budgets, monitor and track expenses closely within budget, monitor the progress of any on-going works.

**Administrative duties**
- Verify invoices and claims by service providers. Keep track of all the operational, cyclical & capex expenses.
- Prepare, review and implement operation and risk management procedures to improve productivity, efficiency and work safety.
- Prepare incident/accident, lost and found reports in time of accidents and ensure proper filling.

**Requirements**:

- 5 years of experience in supervision and relevant fields
- Diploma level in Real Estate / Estate Management / Building Services / Engineering or equivalent.
- Preferably CERT and SIC trained.
- Possess strong communication and writing skills.
- Mature with good interpersonal skill, responsible and ability to manage multi-tasks simultaneously.

In RQAM, we strive to provide each and everyone a,
- Fun and Vibrant Work Environment
- Nurturing leadership to hone your skills and support your career aspiration
- Skills Competency Framework in place to work on your career ladder

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