Ittf Office Manager

1 week ago

Singapore ITTF Full time

The International Table Tennis Federation (ITTF), founded in 1926, is the world-governing body of the sport of table tennis with 227 member Associations in the world. The ITTF supervises the staging of World Championships annually, and several other world title events. Around 120 international tournaments are sanctioned by the ITTF yearly. Its main function is to govern and develop the sport for the benefit of over thirty million competitive players in all parts of the world.

Table Tennis is an Olympic and Paralympic sport and is in the programme of the Summer Olympic and Paralympic Games as well as of all Multisport Games.

The ITTF is seeking a detail-oriented and hands-on Office Manager. This position requires a vibrant, organized person who enjoys working in a fast-paced, fun desk-top environment. The Office Manager will work with numerous departments to coordinate day-to-day office needs, interact with clients, answer incoming phone calls, provide excellent customer service and assist with various administrative tasks

**LOCATION**:The position will be based in the ITTF Asia-Pacific offices in Singapore.

**MANAGER**: The ITTF Office Manager will report to the Group CFO.

**DUTIES:
- Greet guests, vendors, clients, and other visitors and determine their needs
- Manage daily administrative tasks and coordinate the workflow of office employees
- Manage the booking and scheduling of meeting rooms, ensuring they are equipped with necessary technology and supplies
- Maintain the office calendar
- Maintain and order office supplies, and ensuring they are properly stocked
- Manage the pantry and ensuring it is clean, well-stocked and organized
- Manage relations with building management
- Coordinating with external vendors for office maintenance and repairs
- Ensuring compliance with health and safety regulations
- Communicating with the management team on any issues or concerns regarding the office
- Providing administrative support to the management team as needed.

**SELECTION CRITERIA**:
**Essential Criteria
- 3+ years of experience in office management or a related field
- Excellent communication and organizational skills
- Strong attention to detail and ability to multitask
- Strong problem-solving skills
- Familiarity with office management software and tools]
- Ability to work well under pressure and meet tight deadlines
- Bachelor's degree in Business Administration, Management or related field]
- Knowledge of Singapore's office management regulations is a plus

**Desirable Criteria
- Passion for sport and business;
- Ability to work in multiple languages, with preference for South East Asian languages.

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