Assistant Company Secretary, Lead

Trust is the first of a new breed of banks in Singapore - digitally native and focused on delivering a delightful customer experience. You will work in a fast-paced and collaborative environment to solve new and interesting challenges each day. Together with our Trust team, you will help shape the future of our bank and be able to work on and solve many interesting challenges which we are facing, learn new ways of working, and help build delightful high-quality products for our customers.

As an **Assistant Company Secretary, Lead,**you'd be able to work on and solve many interesting challenges which we are facing, learn new ways of working, and help build delightful high quality products for our customers.

You will report to the Chief Legal Officer and Company Secretary.

**The Role Responsibility**:
**Board & Committee Governance**:

- Organise and manage management, board and board committee, and shareholder meetings (including off-site and training events), involving logistic arrangements, scheduling, agenda preparation, paper preparation (appropriate information for effective decision-making), accurate minute-taking, and follow-up actions.
- Ensure timely and accurate dissemination of meeting materials via digital platforms.
- Be a trusted adviser to board members and senior management on corporate governance best practices and statutory duties.
- Lead the process to appoint and re-appoint board members, including developing tailored induction and on-going development programmes for board members.
- Lead in conducting annual board and board committee appraisals.
- Handling administrative items relating to directors' D&O insurance, fees, allowance, claims and travelling arrangements.
- Maintain succession plan for board and board committee members.

**Regulatory Compliance**:

- Ensure full compliance with statutory and regulatory requirements under applicable laws (e.g. Companies Act, Banking Act, Banking (Corporate Governance) Regulations, etc.)
- Prepare and submit Trust's annual corporate governance report in line with MAS disclosure requirements and guidelines applicable to
- Coordinate with internal stakeholders to collate governance-related data and ensure accurate, timely
- Liaise with regulators and relevant stakeholders on corporate filings and disclosures.
Maintain statutory registers and ensure timely filings with relevant authorities.

**Corporate Governance & Risk**:

- Support the development and implementation of governance framework, policies, and procedures (including the departmental operational instructions).
- Monitor changes in legislation and regulatory requirements, assessing impact and advising on necessary actions.
- Assist in internal audits, and risk assessments related to governance and corporate secretarial function/
- Promote a culture and practice of good conduct of business and corporate governance, and adherence to Trust's policies and s

**Entity Management**:

- Oversee corporate records and entity management for Trust.
- Coordinate with relevant stakeholders on corporate transactions.
- Managing powers of attorney issued by Trust from time to time.
- Maintaining Trust's corporate information in
- Ensure timely and accurate group-level reporting to Standard Chartered Bank, including governance updates, entity status, and compliance metrics.
- Develop strong relationships with senior stakeholders within Trust and Standard Chartered Group.

**Digit**al Enablement** & Workflow Optimisation**:

- Champion the use of digital governance platform (e.g. board portals, e-signature, automated filing systems) to streamline secretarial operations.
- Leverage digital tools to enhance productivity, manage workflows, and ensure timely execution of governance tasks.
- Implement and maintain systems for data collation, tracking, and reporting—including board action logs, compliance calendars, and regulatory submissions.
- Collaborate with cross-functional teams to digitise and automate recurring processes such as meeting scheduling, document circulation, and statutory filings.
- Continuously evaluate and adopt technology to improve efficiency, accuracy, and transparency in corporate governance practices.

**Role Specific Technical Competencies**:
Skill

Target proficiency level

Corporate governance administration and advice

Expert

Strong IT skills

Advanced

Written, and verbal communication skills

Advanced
- Strong interpersonal, written, and verbal communication skills, with the ability to communicate at all levels.
- Ability to understand and anticipate the needs of stakeholders.
- Ability to establish relationships and exert influence at all levels, including managing a board of directors and an executive committee.
- Comfortable working in a fast paced, ever-changing environment.
- Able to approach issues with an innovative, can-do and solutions-driven attitude
- Demonstrated excellence in corporate governance administration and advice, including business advisory support as