Assistant Company Secretary, Lead

As an Assistant Company Secretary, Lead, you'd be able to work on and solve many interesting challenges which we are facing, learn new ways of working, and help build delightful high quality products for our customers.

Job Description

This role is pivotal in ensuring robust corporate governance, regulatory compliance, and effective board and management support. The ideal candidate will bring deep expertise in company secretarial practices, a strong understanding of financial services regulations, and a forward-thinking mindset suited to a digital-first environment.

You will report to the Chief Legal Officer and Company Secretary.

The Role Responsibility:

Board & Committee Governance:

• Organise and manage management, board and board committee, and shareholder meetings (including off-site and training events), involving logistic arrangements, scheduling, agenda preparation, paper preparation (appropriate information for effective decision-making), accurate minute-taking, and follow-up actions.
• Ensure timely and accurate dissemination of meeting materials via digital platforms.
• Be a trusted adviser to board members and senior management on corporate governance best practices and statutory duties.
• Lead the process to appoint and re-appoint board members, including developing tailored induction and on-going development programmes for board members.
• Lead in conducting annual board and board committee appraisals.
• Handling administrative items relating to directors' D&O insurance, fees, allowance, claims and travelling arrangements.
• Maintain succession plan for board and board committee members.

Regulatory Compliance:

• Ensure full compliance with statutory and regulatory requirements under applicable laws (e.g. Companies Act, Banking Act, Banking (Corporate Governance) Regulations, etc.)
• Prepare and submit Trust's annual corporate governance report in line with MAS disclosure requirements and guidelines applicable to
• Coordinate with internal stakeholders to collate governance-related data and ensure accurate, timely
• Liaise with regulators and relevant stakeholders on corporate filings and disclosures.
  Maintain statutory registers and ensure timely filings with relevant authorities.

Corporate Governance & Risk:

• Support the development and implementation of governance framework, policies, and procedures (including the departmental operational instructions).
• Monitor changes in legislation and regulatory requirements, assessing impact and advising on necessary actions.
• Assist in internal audits, and risk assessments related to governance and corporate secretarial function/
• Promote a culture and practice of good conduct of business and corporate governance, and adherence to Trust's policies and s

Entity Management:

• Oversee corporate records and entity management for Trust.
• Coordinate with relevant stakeholders on corporate transactions.
• Managing powers of attorney issued by Trust from time to time.
• Maintaining Trust's corporate information in
• Ensure timely and accurate group-level reporting to Standard Chartered Bank, including governance updates, entity status, and compliance metrics.
• Develop strong relationships with senior stakeholders within Trust and Standard Chartered Group.

Digital Enablement & Workflow Optimisation:

• Champion the use of digital governance platform (e.g. board portals, e-signature, automated filing systems) to streamline secretarial operations.
• Leverage digital tools to enhance productivity, manage workflows, and ensure timely execution of governance tasks.
• Implement and maintain systems for data collation, tracking, and reporting—including board action logs, compliance calendars, and regulatory submissions.
• Collaborate with cross-functional teams to digitise and automate recurring processes such as meeting scheduling, document circulation, and statutory filings.
• Continuously evaluate and adopt technology to improve efficiency, accuracy, and transparency in corporate governance practices.

Role Specific Technical Competencies:

Skill

Target proficiency level

Corporate governance administration and advice

Expert

Strong IT skills

Advanced

Written, and verbal communication skills

Advanced

Our Ideal Candidate:

• Strong interpersonal, written, and verbal communication skills, with the ability to communicate at all levels.
• Ability to understand and anticipate the needs of stakeholders.
• Ability to establish relationships and exert influence at all levels, including managing a board of directors and an executive committee.
• Comfortable working in a fast paced, ever-changing environment.
• Able to approach issues with an innovative, can-do and solutions-driven attitude
• Demonstrated excellence in corporate governance administration and advice, including business advisory support as a Company Secretary or legal adviser. Demonstrated minute taking quality and matters arising administration.
• Strong IT skills (including Office 365, Excel, Word, and PowerPoint).
• Knowledge and understanding of the MAS regulatory environment, corporate governance laws, regulations, and rules.
• Exemplary integrity, ethics, independence, and resilience.
• Working knowledge of "Blueprint one world," or a similar database.
• Interest in and understanding of the developing Fintech environment and engagement of Fintech companies.
• A qualified Chartered Secretary (7 years) with in-depth company secretarial technical knowledge and experience, ideally working within financial services or a fast-paced Singapore listed company of substantial size and complexity. Alternatively, a qualified lawyer with substantial experience in corporate governance advice in Singapore.