Senior Executive Secretary
1 day ago
**Job Highlights**:
- 5 days work week, Transport provided To and from Clement MRT
- Every WED WFH with daily lunch provided
**Job Description**:
Division/Department: Business Development
Reporting to: Chief Executive Officer
Job title: 1-year Contract Executive Secretary
**SUMMARY**
Assist CEO on full spectrum of Executive Secretary activities. 1 year contract Executive Secretary Direct report to CEO to support on all secretarial duties and to support Business Development department from Dec 23 to Dec 24.
**PRIMARY RESPONSIBILITIES**
- Manage CEO's calendar by organizing, follow-up on appointments, coordinating and scheduling of internal and external meetings.
- Minutes taking for all meetings including team meetings and client meetings.
- Arrangement of flight and travel itinerary
- Liaise with local and cross border business partners.
- Setting up electronic and hard copy filing systems
- Participate in team discussions and contribute ideas on process improvement.
- Organizing and maintaining client database
- Working with Business Development team for tender documents preparation and submission
- Drive special projects and strategies by coordinating with various respective department
- Assists in Corporate Communication, HR, QHSSE, Marine and Legal team as and when needed
- Provide assistance in the preparation and finalization of legal documents, contracts and agreements, including preparing communications, arranging meetings.
- Support in the preparation of documents related to corporate transactions, cross border transactions and Merger and Acquisitions.
- Assembling documents and agreements for execution and records.
- Liaising with Company Secretary on corporate secretarial and incorporation matters and where appropriate preparing and attending to execution of relevant Board Resolutions.
- Support Board of Directors and Executive officers on ad hoc tasks. Organize meetings, including scheduling, sending reminders, and documentation with Independent Directors. Sit in Exco and Board of Directors meeting for minutes taking.
- Assist CEO, CFO and GM on corporate banking matters
- Support additional corporate secretarial matters to CEO and COO
- Other ad-hoc tasks as assigned - Any other management areas and tasks as assigned by Management
**OTHER INFORMATION**
- 1 year contract Executive Secretary
- Direct report to CEO to support on all secretarial duties and to support Business Development department. (Dec 23 to Dec 24).
- Mon to Fri (8.30am - 6pm)
- Office Location: Pandan Rd, Transport provided to & fro from Clementi.
- Salary up to $6000
- Every Weds WFH and Daily Lunch provided.
EA License No. 14C7092
EA Registration No: R1110882
EA Personnel: Lee Ming Er
-
Singapore Space Executive Full timeParalegal / Corporate Secretary – Global Leading Venture Capital Firm Paralegal / Corporate Secretary – Global Leading Venture Capital Firm Our client is a global leading venture capital firm with an extensive portfolio of high-growth investments across multiple industries. The firm operates a sophisticated international corporate structure, including...
-
Executive Secretary
2 weeks ago
Singapore Hatch Asia Full timeOur Vision is to be the preferred talent partner in Asia to accurately identify and integrate high potential talents for our clients and accomplish career success for our candidates.Over the years, we have continued to innovate and improve how we identify and assess talents to deliver on successful talent strategies for our clients.Our Client, with an...
-
Executive Secretary
2 weeks ago
Singapore Hatch Asia Full time $40,000 - $80,000 per yearOur Vision is to be the preferred talent partner in Asia to accurately identify and integrate high potential talents for our clients and accomplish career success for our candidates.Over the years, we have continued to innovate and improve how we identify and assess talents to deliver on successful talent strategies for our clients.Our Client, with an...
-
Legal/Senior Legal Counsel, Corporate
1 day ago
Singapore Space Executive Full timeLegal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance...
-
Corporate Secretarial, Senior Executive
1 day ago
Singapore HNW CONSULTANCY PTE. LTD. Full timeOur Client, a Global Service Provider is looking for **Corporate Secretarial, Senior Executive **, reporting to the Team Manager **Main Duties**: - Assist with the administration of client entities (incorporation, maintenance, etc) with a high degree of integrity and professional competence. - Ensure statutory and compliance are met. - co-ordinating with...
-
Corporate Secretarial Executive
13 hours ago
Singapore REVUP PROSERVICES PTE. LTD. Full time $80,000 - $120,000 per yearCorporate Secretarial Executive (Junior & Senior)Permanent roleOnsite work arrangementWork location: CBD areaBenefits: 18 days AL, variable bonus, full medical coverage, wellness benefits, free gym membership, allowanceThe OpportunityManage and oversee multiple corporate secretarial portfolios, including offshore entities.Handle the full spectrum of...
-
Executive Secretary
1 week ago
Singapore SUNRIGHT LIMITED Full timeThe Executive Secretary will provide high-level administrative support to the Senior Management. **Responsibilities**: Arranges travel and accommodation Schedules and organise meetings - on-site and off-site Responsible for approvals of Purchase Orders, CEP and payments Maintain and update mailing system on periodic basis Performs additional duties as
-
Executive Secretary
2 weeks ago
Singapore JASS ETHNIC HUB PTE. LTD. Full time**Job Description **able to work public holiday and sunday. Provide comprehensive secretarial and administrative support to executives - Manage calendars and appointments for executives - Provide business support - Manage travel arrangement and accompany executives on business trips - Prepare and manage correspondence, reports and documents in punjabi...
-
Executive Secretary
1 week ago
Singapore NATURAL HEALTH SOLUTIONS PROGRAMME HOLDINGS (GROUP) PTE. LTD. Full time**Key Responsibilities**: - Provide high-level administrative support to senior executives - Manage calendars, arrange meetings, and coordinate travel itineraries - Draft, proofread, and manage correspondence and reports - Maintain confidential files and records with discretion - Liaise with internal departments and external partners on behalf of...
-
Corporate Secretarial Manager/executive
5 days ago
Singapore REVUP PROSERVICES PTE. LTD. Full timeSenior Executive Assistant Manager **Responsibilities**: - Oversee and manage multiple corporate secretarial clients' portfolio including offshore companies. - Handle full spectrum of corporate secretarial duties - Prepare and review corporate secretarial documents and ensure clients' compliance with government authorities - Manage smooth operations of...