Senior Executive Secretary

3 days ago

Singapore SEARCH INDEX PTE. LTD. Full time

**Job Highlights**:

- 5 days work week, Transport provided To and from Clement MRT
- Every WED WFH with daily lunch provided

**Job Description**:
Division/Department: Business Development

Reporting to: Chief Executive Officer

Job title: 1-year Contract Executive Secretary

**SUMMARY**

Assist CEO on full spectrum of Executive Secretary activities. 1 year contract Executive Secretary Direct report to CEO to support on all secretarial duties and to support Business Development department from Dec 23 to Dec 24.

**PRIMARY RESPONSIBILITIES**
- Manage CEO's calendar by organizing, follow-up on appointments, coordinating and scheduling of internal and external meetings.
- Minutes taking for all meetings including team meetings and client meetings.
- Arrangement of flight and travel itinerary
- Liaise with local and cross border business partners.
- Setting up electronic and hard copy filing systems
- Participate in team discussions and contribute ideas on process improvement.
- Organizing and maintaining client database
- Working with Business Development team for tender documents preparation and submission
- Drive special projects and strategies by coordinating with various respective department
- Assists in Corporate Communication, HR, QHSSE, Marine and Legal team as and when needed
- Provide assistance in the preparation and finalization of legal documents, contracts and agreements, including preparing communications, arranging meetings.
- Support in the preparation of documents related to corporate transactions, cross border transactions and Merger and Acquisitions.
- Assembling documents and agreements for execution and records.
- Liaising with Company Secretary on corporate secretarial and incorporation matters and where appropriate preparing and attending to execution of relevant Board Resolutions.
- Support Board of Directors and Executive officers on ad hoc tasks. Organize meetings, including scheduling, sending reminders, and documentation with Independent Directors. Sit in Exco and Board of Directors meeting for minutes taking.
- Assist CEO, CFO and GM on corporate banking matters
- Support additional corporate secretarial matters to CEO and COO
- Other ad-hoc tasks as assigned - Any other management areas and tasks as assigned by Management

**OTHER INFORMATION**
- 1 year contract Executive Secretary
- Direct report to CEO to support on all secretarial duties and to support Business Development department. (Dec 23 to Dec 24).
- Mon to Fri (8.30am - 6pm)
- Office Location: Pandan Rd, Transport provided to & fro from Clementi.
- Salary up to $6000
- Every Weds WFH and Daily Lunch provided.

EA License No. 14C7092

EA Registration No: R1110882

EA Personnel: Lee Ming Er

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