Office Admin and Facilities Specialist

3 hours ago

Pasir Panjang, Singapore Samsung Electronics Full time

**Position Summary**

This role is in charge of administrative duties and facilities management in the office to ensure that it operates efficiently and smoothly.

**Role and Responsibilities**

**Facilities Management**
- Arrange for office regular equipment (e.g. water dispenser, copier machine, printer, etc.)
- Check rooms and furniture to identify needs for repairs or renovations
- Restock office and pantry supplies
- Design and oversee the schedule for cleaning and disinfecting the building
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Keep track of regular and ad-hoc facility expenses
- Office renovation project
- Conduct market research and compare costs and benefits when evaluating new vendors
- Ensure compliance with health and safety regulations

**Office Cleaning Management**
- Supervise performance of cleaning team
- Ensure employees are properly trained and equipped to perform their role
- Certify that equipment is safe to use and in good working condition
- Coordinating with event planners to ensure that all arrangements are made for special events
- Making sure that the interior of the building is clean and well-maintained at all times

**Fixed Asset Management**
- Manage the process all fixed asset activity
- Resolve any resulting discrepancy discovered.
- Prepare audit schedules and resolve audit issues

**Access Card Management & CCTV System**
- Responsibility for access card access control for employees, business partners and visitors
- Control and monitor the Time Attendance access for employees
- Manage access of restrict area
- Operate CCTV system to search and prepare images when necessary
- Routine check on CCTV control system

**Employee On-Boarding/ Off-Boarding**
- Prepare company assets for distribution (equipment, desk setups, mobile setups, ID Pass, etc.)
- Gather and process paperwork
- Ensure new hires have technical assistance to properly set up their hardware and software
- Inventory of items that will need to be turned before the last day (e.g. laptop, keys, a monitor)

**Skills and Qualifications**
- Min 3-5 years of experience in facilities management and office administration
- Experience in handling travel arrangements is preferred
- Prior experience with office renovation will be an advantage
- Excellent communication skills to interact with people at all levels
- Meticulous, well-organized and attentive to details
- Able to follow standard practices and internal procedures
- Good problem-solving skills and a team player
- Proficient in Microsoft Office
- Knowledge of AutoCAD and ability to read drawings will be an advantage

LI-MidSenior LI-SEAO

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