Office Admin and Facilities Specialist

2 days ago

Pasir Panjang, Singapore Samsung Electronics Full time

**Position Summary**

This role is in charge of administrative duties and facilities management in the office to ensure that it operates efficiently and smoothly.

**Role and Responsibilities**

**Facilities Management**
- Arrange for office regular equipment (e.g. water dispenser, copier machine, printer, etc.)
- Check rooms and furniture to identify needs for repairs or renovations
- Restock office and pantry supplies
- Design and oversee the schedule for cleaning and disinfecting the building
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Keep track of regular and ad-hoc facility expenses
- Office renovation project
- Conduct market research and compare costs and benefits when evaluating new vendors
- Ensure compliance with health and safety regulations

**Office Cleaning Management**
- Supervise performance of cleaning team
- Ensure employees are properly trained and equipped to perform their role
- Certify that equipment is safe to use and in good working condition
- Coordinating with event planners to ensure that all arrangements are made for special events
- Making sure that the interior of the building is clean and well-maintained at all times

**Fixed Asset Management**
- Manage the process all fixed asset activity
- Resolve any resulting discrepancy discovered.
- Prepare audit schedules and resolve audit issues

**Access Card Management & CCTV System**
- Responsibility for access card access control for employees, business partners and visitors
- Control and monitor the Time Attendance access for employees
- Manage access of restrict area
- Operate CCTV system to search and prepare images when necessary
- Routine check on CCTV control system

**Employee On-Boarding/ Off-Boarding**
- Prepare company assets for distribution (equipment, desk setups, mobile setups, ID Pass, etc.)
- Gather and process paperwork
- Ensure new hires have technical assistance to properly set up their hardware and software
- Inventory of items that will need to be turned before the last day (e.g. laptop, keys, a monitor)

**Skills and Qualifications**
- Min 3-5 years of experience in facilities management and office administration
- Experience in handling travel arrangements is preferred
- Prior experience with office renovation will be an advantage
- Excellent communication skills to interact with people at all levels
- Meticulous, well-organized and attentive to details
- Able to follow standard practices and internal procedures
- Good problem-solving skills and a team player
- Proficient in Microsoft Office
- Knowledge of AutoCAD and ability to read drawings will be an advantage

LI-MidSenior LI-SEAO

  • Admin/finance Officer

    1 week ago

    Pasir Panjang, Singapore Ad.Wright Communications Pte Ltd Full time

    **WHO WE ARE** Ad.Wright Communications is an award-winning branding and marketing agency. We are a group of passionate brand builders who help companies create best-in-class communication work to bring their presence to the market. Our team players are purpose-driven and result-oriented creative thinkers who like to challenge themselves in a dynamic...

  • Office Executive

    1 week ago

    Pasir Panjang, Singapore WEICHAI SINGAPORE PTE LTD Full time $60,000 - $120,000 per year

    We are seeking a highly organized and proactive Office Executive with at least 2-3 years of experience to manage the day-to-day administrative operations of the office. The ideal candidate will be an independent, detail-oriented professional capable of handling office and facilities management, travel arrangements, supply procurement, and processing various...

  • Admin Officer

    2 weeks ago

    Pasir Ris, Singapore Muhammadiyah Health & Day Care Centre Full time

    Work Location : Muhammadiyah Welfare Home, 101 Pasir Ris Road **1. Overseeing Duties** - Developing and carrying out an efficient documentation and filing systems for both soft and hard copy records. Ensuring timely updates of documentations on the Data Management System. - Office Equipment Management: Ensure the smooth functioning of office equipment,...

  • Senior Applications Specialist

    3 days ago

    Pasir Panjang, Singapore SPD Scientific Pte Ltd Full time

    At Biomedia Holdings, we power innovation in microbiology, molecular diagnostics, cancer care, and surgical solutions across Southeast Asia. Headquartered in Singapore, we deliver cutting-edge technologies and vital tools to labs, hospitals, and research facilities in healthcare, food, and pharma.Join us in advancing science, improving lives, and driving...

  • Senior Admin Executive

    1 week ago

    Bukit Panjang, Singapore Boys’ Town Full time

    **Job Purpose** The incumbent is a team member in Corporate Services and supports the Manager-Finance & Admin. He / She ensures smooth daily operations by supervising and planning efficient administrative procedures, completing administrative duties and developing and improving systems, policies, and procedures. For Compliance, he/she supports Boys' Town in...

  • UP 3100 | Admin Executive, HR Dept | 3-Months | Labrador MRT

    2 weeks ago

    Pasir Panjang, Singapore PERSOL Full time $37,800 per year

    Admin Executive (HR & Organisational Development Department) Up to $3,100/month | 3-Month Contract Location: Labrador MRT Hours: Mon–Thu, 8.30am–6.00pm | Fri, 8.30am–5.30pmJob Overview:Seeking a hands-on and detail-oriented Admin Executive to support HR operations and office relocation activities.Key Responsibilities:Pack, sort, and organize employee...

  • Payroll & HR Data Specialist

    2 weeks ago

    Pasir Panjang, Singapore Samsung Electronics Full time

    Position Summary The Payroll & HR Data Specialist will be responsible for monthly payroll operations, as well as regular HR data analysis and reporting. Role and Responsibilities Payroll Operations - Handle all regular and off-cycle payroll operations including validation and approvals, in close collaboration with Finance and HR Shared Services Centre -...

  • Senior Operations Officer, Industrial

    7 days ago

    Pasir Panjang, Singapore Mapletree Investments Pte Ltd Full time $90,000 - $120,000 per year

    The RoleThis position will be responsible for the daily operations and maintenance of properties.Job ResponsibilitiesResponsible for the daily operations and maintenance of properties.Manage service providers on maintenance works and obtaining quotations for maintenance / improvement works.Attend to tenants' feedbacks and liaise with tenants to maintain good...

  • HR Admin Officer #66214

    1 week ago

    Pasir Ris, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing - Position Title**:HR cum Admin Officer / HR Administrator**: - Working Location: Pasir Ris - Working Hours: 5 days (Monday to Friday, 8 AM-5.45 PM) - Salary Package**:Basic Salary up to $2,800 + AWS + Variable Bonus**: - Duration: Permanent **Key Responsibilities** - Execute the complete payroll process for...

  • HR Admin Officer #66214

    4 days ago

    Pasir Ris, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing - Position Title**:HR cum Admin Officer / HR Administrator**: - Working Location: Pasir Ris - Working Hours: 5 days (Monday to Friday, 8 AM-5.45 PM) - Salary Package**:Basic Salary up to $2,800 + AWS + Variable Bonus**: - Duration: Permanent **Key Responsibilities** - Execute the complete payroll process for...