Executive Personal Assistant

4 days ago

Singapore VANGUARD SOFTWARE PTE. LTD. Full time

**JOB SUMMARY
We are seeking a highly organized and detail-oriented **Executive Personal Assistant / Secretary **to support management. In this dynamic role, you will manage both business and personal responsibilities, ensuring smooth daily operations and seamless meeting arrangements

**JOB DUTIES**
- Manage the executive’s business and personal/family schedules, prioritizing appointments, travel arrangements, and other activities.
- Anticipate and fulfill the executive’s needs, from coordinating appointments and securing reservations to handling household logistics and personal errands.
- Oversee travel logistics with a focus on comfort and efficiency, ensuring smooth transitions between locations.
- Manage personal finances, including payments, expense reports, claims, and maintaining financial records as instructed by the executive.
- Maintain strict confidentiality and discretion regarding the executive’s personal matters, sensitive information, communications and business documents, both within and outside the organization.
- Research and source vendors, services, and products as requested by the executive.Perform any other ad-hoc tasks assigned.

**JOB REQUIREMENTS**
- At least 5 years of experience as a Personal Assistant or in a similar role, ideally supporting C-suite level management.
- Impeccable organizational skills, with the ability to manage multiple personal and professional tasks simultaneously.
- Strong communication and interpersonal skills, with a professional and discreet demeanor.
- Proficient in MS Office Suite and/or Google Workspace tools (e.g., Google Docs, Sheets), and comfortable navigating online platforms and booking systems.
- Exceptional problem-solving skills, with the ability to source solutions independently, often under time pressure.
- Tech-savvy, with experience using project management tools, communication platforms (e.g., Slack, Zoom), and social media tools.
- Crisis management skills, with the ability to handle urgent or unexpected situations calmly and efficiently.
- Thrive in a fast-paced environment with excellent time management skills.
- Quick learner, particularly in flight/itinerary planning, hotel/accommodation arrangements, and restaurant recommendations.
- Ability to work flexible hours to accommodate the executive’s global schedule.
- Willingness and flexibility to travel as required.Fluent in both English and Chinese (written and spoken) to liaise with both English and Mandarin speaking stakeholders, business partners, clients and guests.

**Bonus Skills**:

- Understanding of basic health and wellness practices to support the executive’s lifestyle.
- Familiarity with fine dining and wine to help organize events involving the executive.
- Event planning experience to help organize both corporate and personal events.
- Multi-lingual skills to navigate international settings and enhance communication with global contacts.
- Basic legal or compliance knowledge to assist with contracts, agreements, or regulatory matters.
- Build positive relationships and interfaces with internal or external stakeholders, clients, and team members effectively.

  • Administrative Assistant

    7 days ago

    BDO Unibank, Inc. (Singapore) Personal Full time $30,000 - $60,000 per year

    The Administrative Assistant is responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive, their team of managers, and other stakeholders.Responsibilities:Strong ability to manage and handle complex and detailed calendars, dealings with multiple and or urgent meeting...

  • Executive / Personal Assistant

    1 week ago

    Singapore GGV CAPITAL PTE. LTD. Full time

    **We are looking for an experienced (5+ years) Executive/Personal Assistant to support Singapore based Managing Partner(s). The right person for the job shall be capable of providing administrative assistance to the Managing Partner(s) in both personal and professional matters. In addition, the individual is expected to support in house office matters...

  • Executive and Personal Assistant

    1 week ago

    Singapore RAINCO PTE. LTD. Full time

    **Overview**: **Key Responsibilities**: - Provide high-level administrative support, including managing the individual's calendar, scheduling appointments, and coordinating meetings. - Coordinate travel arrangements, including booking hotels and ground transportation. - Conduct research on various topics to support the individual's business and personal...

  • Executive Personal Assistant

    2 weeks ago

    Singapore DELTON MARINE PTE. LTD. Full time

    Job Summary We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to a Managing Director. The ideal candidate will manage schedules, handle communications, coordinate travel, and ensure day-to-day operations run smoothly and efficiently. Key Responsibilities Manage...

  • Personal Assistant

    7 days ago

    Singapore Masters Career Consultancy Pte Ltd Full time

    Position: Personal Assistant/Executive Assistant Salary: $5000 + commission Working Hours: 6 days/week, 12 hrs/day Location: Southeast Asia (with travel across the region) Accommodation & Meals: Provided About the Company: We are a fast-growing company in the Southeast Asian region, providing top-quality services to our clients. We are currently seeking a...

  • Executive, Personal Assistant

    5 days ago

    Singapore MCI CAREER SERVICES PTE. LTD. Full time

    Job Summary Basic salary up to $4,000Monday - Friday: 8.00am - 5.45pm Location: Jalan Boon Lay Annual Leave + Medical Benefits Job Responsibilities Manage and maintain the Management Team's calendar, including scheduling meetings, appointments, and reminders. Organise, maintain and manage company registry to handle business information and documents. Manage...

  • Personal Assistant

    2 days ago

    Singapore Grab Full time

    **Job Description**: **Get to know the Role**: Provides comprehensive administrative and secretarial support to a Senior Executive from our most senior leadership platform. Reporting directly to a Senior Executive, the Personal Assistant provides executive support in a one-on-one, highly trusted relationship. The Personal Assistant serves as the primary...

  • Personal Assistant

    5 days ago

    Singapore Masters Career Consultancy Pte Ltd Full time $40,000 - $80,000 per year

    Position: Personal Assistant/Executive Assistant Salary: $5000 + commission Working Hours: 6 days/week, 12 hrs/day Location: Southeast Asia (with travel across the region) Accommodation & Meals: Provided About the Company: We are a fast-growing company in the Southeast Asian region, providing top-quality services to our clients. We are currently seeking a...

  • Personal Assistant

    7 days ago

    Singapore Masters Career Consultancy Full time $40,000 - $80,000 per year

    Position: Personal Assistant/Executive AssistantSalary: $5000 + commissionWorking Hours: 6 days/week, 12 hrs/dayLocation: Southeast Asia (with travel across the region)Accommodation & Meals: ProvidedAbout the Company:We are a fast-growing company in the Southeast Asian region, providing top-quality services to our clients. We are currently seeking a highly...

  • Personal Assistant and Admin Executive

    6 days ago

    Singapore Thye Hua Kwan Moral Charities Full time

    COMPANY DESCRIPTION Since October 2011, **Thye Hua Kwan Moral Charities (**THK**MC)** was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large. **THK**MC provides assistance to the various groups in our community through more than 60 programmes and services for the **elderly and the sick**,...