Document Controller

1 week ago


Singapore COENS ENERGY PTE. LTD. Full time

**(A) Job Summary**:
The Document controller supports the Manager / Project Director of the Business Development Civil Department.

**(B) Essential Job Functions**:
The Document Controller is responsible for, but not limited to, the following:

- Understand and develop relevant ISO procedures, revise, distribute, keep records as required. Attend to the internal and third-party Audits.
- Develop and maintain document control process for efficient management and record all documentation in accordance with Company's Management System.
- Ensure that all the relevant documentation from Clients, Third Parties and Subsidiaries are registered/maintained/secured in the Company's electronic database.
- Prepare/Compile/Put in order/Scan all documents of the tender submission.
- Assist the Manager and prepare the documents, charts and presentation as required.
- Manage/Register/Distribute the incoming and outgoing correspondences.
- Registration and distribution of drawings/documents issued.

**(C) Minimum Qualifications/ Job Experience**:

- Minimum Diploma holder.
- At least 5 years of document control working experience in the civil/building construction industry site and head office.
- **Comfortable with deployment to Site Office
**(D) Knowledge/ Skills/ Abilities**:

- Good knowledge of civil/building construction.
- Good knowledge of computer software like Excel, Microsoft Word, Power Point, and basic AutoCAD.
- Good knowledge of document control software like Aconex and Construct ware.
- Good organizational and interpersonal skills.
- Able to work independently and as a team.
- Good time management skills with exceptional attention to detail and ability to manage multiple tasks/ projects at one time.
- Excellent verbal and written communication skills.

**(E) Physical Demand (if applicable)**:

- Physically fit/healthy, able to work well under pressure.

**_Terms & Conditions _**
- **Based at Bukit Timah site office**:

- Contract Duration: Project Based - initial contract will be 8-10 years renewable or can be converted to permanent
- **Working Days/Time: Monday to Friday; 8:00 am to 5:15 pm; Sat; 08:00 am to 12:15 pm.**:

- Probation: 3 months
- Annual Leave: 14 days, after 5 years additional 1 leave every year
- Medical Leave: 14 days MC (you can visit panel doctor with a co-payment of $5 per visit) dental clinic per year, hospitalization leave (As per MOM guidelines)
- Allowance: No transport & mobile allowance
- Variable Bonus: Eligible for Variable Bonus as this tie to the appraisal result 1-2 months bonus
- Salary Adjustment: Every year based on individual performance and management review


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