Assistant Manager, Finance Pools

COMPANY DESCRIPTION

Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.

Hafnia is a company that’s all about our people - both the people that run the business, and those that manage our customers. We’ve always done things differently and prioritized a strong, commercial mindset. But we’ve never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We’re in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises - as the partner you can turn to in a tight spot
- meaning our customers stick with us. Our foremost rule is putting people first and that’s how we’ve become one of the leading ship owners and operators of today’s product tanker industry globally.

Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.

DESIGNATION : Assistant Manager, Finance Pools

RESPONSIBILITIES

You step in as an experienced individual with a “can-do” approach to make a difference from day one and oversee the controlling functions of vessels across multiple segments in our product and chemical tanker pools. You will be based in our head office in Singapore joining a controlling team in charge of bridging and supporting our Pool Finance and Operations teams.

**Your main responsibilities will be**:
Voyage Controlling & Accounting
- Weekly review of Voyage data in IMOS system ensuring accuracy and completeness.
- Address variations and fluctuations on Profit & Loss on on-going voyages.
- Manage and generate control reports from IMOS system.
- Assist Operations team in solving issues in IMOS system in collaboration with super users.
- Monitor and manage bar issues for claims relating to charterers expenses.
- Support accounting, finance and business analyst team with understanding the figures and assist in explaining any changes in IMOS system.
- Ensure accuracy of the voyage P&L in IMOS system for the quarterly closure.
- Ensure vessels are updated with latest itinerary in IMOS system in collaboration with Operations team.
- Handle voyage accounting related matters in general.
- Control, approve and process payments concerning Bunker, Commissions and War risk invoices.
- Review and approve disbursement accounts (port expenses) in DA-Desk system.
- Ensure disbursement accounts are allocated correctly and review time bar issues.
- Prepare hire out statements and collection of hire.
- Raise invoices for owners and charterers expenses.
- Backup for approval of payments in collaboration with Finance team.

Process Control and Business Performance
- Assist in internal and external audits.
- Support in strengthening process documentation and risk identification and mitigation.
- Handle IMOS system process in relation to release of new updates including but not limited to managing and testing functions.
- Liaise with IT team to manage IMOS system issues.
- Support and provide input to digitalisation projects.

QUALIFICATIONS
- Diploma / Degree in Maritime Studies or related discipline.
- Minimum 3 years of working experience with 2 years in a operations / controls environment.
- Strong numeracy skills and possess commercial acumen with an eye for detail.
- Excellent interpersonal, written and verbal communication skills.
- Able to work well independently and as a team player.
- Comfortable working in a fast-paced environment whilst maintaining a good overview of tasks at hand and deadlines.
- Good working knowledge of IMOS (or equivalent Operating system).
- Working knowledge of Microsoft Excel and MSBC (Microsoft Dynamics) is an advantage.

OTHER INFORMATION

We offer a position which demands interest in joining our team in chasing for excellence. On an average day of a Controller, you can expect to have interactions with a wide list of stakeholders ranging from Operations, Finance, Vessel Owners and Business Intelligence developers. Although the position is based in Singapore, daily interactions with colleagues from our offices in Houston, Denmark and Dubai is part of your day to day. At Hafnia, we support one another and therefore you can expect to have the opportunity of being exposed to Hafnia as a group globally with the aim of developing your skills and ability to contribute to the team and wider organisation.