Finance Officer

**Invoicing (Purchase Plus)**
- Checking and receiving of daily PO
- Interface invoices Purchase Plus to People Soft
- Download interface report from PeopleSoft
- Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status

**New supplier creation in Purchase Plus and People Soft**
- Complete process to create new/informal supplier in Purchase Plus and People Soft
- Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose
- Supplier Account Management
- Update / Change of supplier details (Local and Overseas) in People Soft

**Creation of new item in Buylist (Catalogue & Buylist Management)**
- Understanding of P&P policy
- Understanding Requisition via Buylist and via informal supplier
- Obtained approved quotation from HODs before creation of new items in Purchase Plus

**Invoice Processing**
- Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow
- Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO
- Follow up and update on maintenance contract status
- Preapproved, Workflow, Manual Payment Form & GIRO

**Weekly Payrun File Checking**
- Checking weekly (every Thursday) payrun file and identity errors
- Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings
- Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank
- AP month end closing, to provide BSC month end journals on accruals

**Receiving of non-food items**
- Assist to check the item accordingly to purchase order, quantity & description.
- AP month end closing

**General Cashier**
- Witness daily and weekly DIY laundry cash count DIY
- Audits daily collection of the General Cashiers Summary against the bank in slip.
- Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count

**Other Duties**
- Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance.

**People**:

- Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to.
- Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.
- Work better together with the other Finance team member, taking over the duties when he/she is not available.

**Guest Experience**:

- Shares information with others readily to help everyone work together better for the internal and external guests.
- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
- Anticipate guests’ needs, handle enquires and solve problems.

**Responsible Business**:

- Support the hotel’s corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.
- Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections.
- Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.

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