Event Operations Manager

2 weeks ago

Singapore THE HAPPY TWIG PTE. LTD. Full time

Planning and Coordination:
Collaborating with clients or stakeholders to understand their event requirements and objectives.

Developing event plans, timelines, and budgets.

Securing necessary permits, licenses, and permissions for the event.

Venue Management:
Selecting and booking appropriate venues for events.

Coordinating with venue staff to ensure facilities are prepared and set up according to event requirements.

Overseeing logistics such as seating arrangements, signage, and decorations.

Vendor Management:
Hiring and managing vendors such as caterers, audio-visual technicians, and security personnel.

Negotiating contracts and ensuring vendors deliver services as agreed upon.

Logistics and Operations:
Managing event logistics including transportation, parking, and accommodations for attendees and staff.

Creating contingency plans to address potential disruptions or emergencies.

Supervising event setup, breakdown, and cleanup.

Staffing and Team Management:
Recruiting, training, and supervising event staff and volunteers.

Assigning roles and responsibilities to team members.

Conducting performance evaluations and providing feedback to team members.

Budget Management:
Creating and managing event budgets, including tracking expenses and ensuring adherence to financial constraints.

Identifying cost-saving opportunities without compromising event quality.

Risk Management:
Identifying potential risks and developing strategies to mitigate them.

Ensuring compliance with health and safety regulations.

Addressing any legal or liability issues related to the event.

Client Communication:
Serving as the primary point of contact for clients throughout the event planning process.

Providing regular updates on event progress and addressing client concerns or requests.

Post-Event Evaluation:
Conducting debriefings with staff and stakeholders to evaluate event success and identify areas for improvement.

Collecting feedback from attendees and incorporating it into future event planning

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