Senior Executive

COMPANY DESCRIPTION National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper's annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums. It also won the awards for "Best Theme Attraction" at TTG Travel Awards 2017, "Best Attraction Experience", "Breakthrough Contribution to Tourism" and "Best Customer Service (Attractions)" at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore's tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision. **OUR PEOPLE** At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors. DESIGNATION : Senior Executive (Events Management) RESPONSIBILITIES The Senior Executive (Event Management) will assist the Assistant Director (Event Management) to support, facilitate and implement necessary measures to lead up to a successful organization of events and programs in The Gallery. This role will be part of the dynamic Facilities Management and Operations (FMO) department. **Responsibilities**: - Work with internal divisions and external hirers to ensure all event requests including but not limited to logistics and facilities infrastructure provision are met with. - Ensure facilities service provisions (e.g. cleaning and security services etc.) are adequately prepared for both internal and external events and programs. - Attend site recce with event organizers for feasibility studies - Advise event organizers on infrastructural provision for venue spaces - Ensure smooth operation of event and provide support for ad-hoc request and emergency response. - Responsible for managing events and ensuring deadlines and processes are adhered to. - Directs coordination of activities to prepare from pre-event site survey, actual day coordination and post-event takeover etc. - In-charge of logistics management for the team; including regular stock take, maintenance, and replacement. - Represent event team in workplace, safety and health (WSH) committee. - Draw up procurement papers for all events and programs handled by the Event Management Team. This includes drafting and managing documents such as Requests For Proposals (RFPs), Tender Papers, and Direct Contracts for divisional procurement, while strictly adhering to established procurement policies and meeting the specific requirements of project stakeholders. - Handle ad-hoc assignments as and when required. QUALIFICATIONS - Degree/Diploma in Event/Facilities management or equivalent - Minimum 2 years of relevant experience in an event or facilities management environment. Experience in drafting procurement documents is highly preferred. - Ability to work nights, weekends and in accordance to operational schedules when needed - Able to multi-task & deal with tight deadlines - Good interpersonal and communication skills with all levels of staff - Keen interest in the Arts - Positive attitude and possess excellent writing, communications and organizational skills - A team player who is resourceful, detail-oriented and able to manage multiple projects and stakeholders - Able to work independently within minimum supervision