Part Time Executive

7 days ago

Singapore WOMEN IN AVIATION, SINGAPORE CHAPTER LTD. Full time

**Part-Time Executive, Women in Aviation International - Singapore Chapter (WAI SG)**

About Us: Women in Aviation International - Singapore Chapter (WAI SG) is a non-profit organisation dedicated to encouraging and empowering women to grow in the aviation and aerospace sector in Singapore for a more diversified and inclusive aviation industry.

Our mission is to inspire young girls to develop a passion for aviation and pursue careers in the industry while offering a platform for an inclusive local and global network. We are excited to look for our 1st hire in our vibrant growing association.

**Working Hours: Remote Role**
- 3 days per week, Monday to Saturday - 8:30 AM to 12:30 PM (4 hours per day)
- Occasional weekend commitments required for special events (e.g., Girls in Aviation Day)

**Required Experience & Qualifications**:

- Aviation industry experience (2+ years) or demonstrated passion or knowledge for aviation will be an advantage
- Excellent communication skills in English (written and verbal)
- Experience in budgeting and tracking
- Proficiency or willing to develop general proficiency in website management and presentation tools
- Strong project management capabilities
- Proficiency in Microsoft Office Suite. Familiarity of systems / tools such as, Xero, GlueUp (EventBank) will be an advantage
- Budget management experience
- Public Grant Application experience will be an advantage
- Self-starter and able to work independently and manage deadlines

**Key Responsibilities**:
1. Program Management & Reporting
- Support the implementation and success of WAI SG flagship programs, such as gala dinner, Girls in Aviation Day, Careers in Aviation Day and Mentorship program
- Develop and monitor key performance metrics
- Coordinate resource allocation across committees and facilitate cross committee collaboration for flagship programs
- Ensure Committee Chairs adhere to the SOPs in terms of governance/approvals/budgeting during the program execution
- Coordinate meetings for Board Directors with key external organizations and facilitate the action items / follow ups from those meetings
- Compile and prepare regular reports for President

2. Administrative & Financial Management
- Support Treasurer in budget management and tracking
- Maintain proper documentation and records of key organizational and corporate secretarial matters, board meetings, and program outcomes
- Support the Communications Committee Chair to create digital Content & Communications for website and social media
- Create and manage presentations
- Coordinate internal communications between committees
- Working with the appointed bookkeeper, resent regular financial reporting & updates to Board of Directors

3. Event Coordination
- Act as primary liaison for corporate member events
- Provide onsite support during WAI SG events (if required for larger events)
- Coordinate between stakeholders for successful event execution

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