Executive Assistant to Vp for Client Services

Who We Are

BowerGroupAsia, Inc. (BGA) is the premier strategic advisory firm supporting the world’s leading companies in the Indo-Pacific. With a presence in 26 countries, BGA staff provide bespoke services to clients in 28 markets across the region. We are a fast-growing company and seek a talented, experienced and highly motivated **Executive Assistant to **the **VP for Client Services** based in **Singapore.**

Position Responsibilities
- Manage and maintain VP’s schedule, requiring interaction and building/developing close personal relationships with both internal and external executives, government officials, and assistants to coordinate a variety of meetings, gather information and promote the company’s brand.
- Embody and personify the company’s strong “people first” culture by leading with empathy, compassion and a genuine interest in the lives of internal and external stakeholders. Treat others, inside and outside the company, with deep respect.
- Curate, collect and take ownership of your and the VP’s network of stakeholders in the company’s database (Salesforce).
- Understand company priorities and those of the VP. Using that knowledge, manage and prioritize meeting requests, including always requesting and working with others to ensure any meeting scheduled has an agenda, read-aheads (if needed), and includes links to external (only) meeting participants profiles in Salesforce. Use judgement or ask for guidance from the VP regarding whether requests should be routed to another individual within BGA for action.
- Manage workflow between the VP and key internal leaders. Provide a bridge for smooth communication.
- Prepare and manage creation of memos, background materials, letters, travel statements and other documents.
- Work with internal colleagues to collect pre
- and post-meeting briefings, ensure others have their assignments and follow up on those actions and tasks if they are reportable to VP.
- Arrange and manage travel, including scheduling, reservations, and obtaining travel visas.
- Manage and track expenses and compile expense reports for the VP.
- Serve as notetaker and take minutes of phone calls and meetings as needed. Exercise the utmost professionalism and confidentiality in handling all confidential or sensitive information (both externally and internally) you have access to in the course of your work. Breaches of such confidentiality could result in termination.
- File notes in the company’s internal system and distribute appropriately. Help to innovate and organize filing systems, both the computer system and in hard copy.
- Undertake special initiatives as directed.
- Demonstrate and invest in a deep and ongoing understanding of the company’s goals, its team and the context in which it operates. Specifically, be responsible for keeping up on news about the markets in which the company operates, the companies who are clients, and developments among stakeholders such as government officials, corporate executives, civil society and media leaders and others.

Job Requirements

Qualifications include:

- 5+ years of experience supporting colleagues at the executive level preferred.
- Experience scheduling executive travel arrangements and meetings.
- Excellent calendar management skills and foresight.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Salesforce, SharePoint and Outlook.
- Interest in international business and/or politics, familiarity with Asia, Asian cultures and languages will be considered a significant comparative advantage.
- Ability for flexibility in hours, particularly when the VP is on travel.

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By submitting your information for a position with BowerGroupAsia, you consent for BGA to share your personal information with limited third parties, including hiring personnel with authorized access, and third-party service providers appointed by and acting on behalf of BowerGroupAsia. This includes personal information that will be available to third party companies that provide BowerGroupAsia with employee applicant selection services.